General Terms and Conditions of Purchase
of AURAC Asia Limited
Updated: 24.05.2026
Scope of Application
1.1 These General Terms and Conditions of Purchase (the "Terms") apply to all contracts for the purchase,
acquisition, trading, delivery and, where applicable, processing, sorting, recycling, recovery, testing, analysis,
storage, transport or related services concerning Primary Raw Materials, Secondary Raw Materials and other
Materials, as well as any ancillary goods, works and services, between AURAC Asia Limited ("Purchaser") and
the supplier ("Supplier").
1.2 These Terms apply to each Purchase Order issued by Purchaser that refers to these Terms or otherwise
makes them available to Supplier before or at the time of contract formation. Supplier acknowledges that
Purchaser issues Purchase Orders exclusively on the basis of these Terms, unless Purchaser expressly agrees
otherwise in writing.
1.3 Conflicting, additional or deviating terms of Supplier shall not apply, regardless of whether they are attached to
or referenced in any quotation, acknowledgement, confirmation, delivery note, invoice, electronic platform
message or other document. Purchaser's receipt of deliveries, performance, documents or invoices, payment or
silence shall not constitute acceptance of Supplier's terms.
1.4 Purchaser's Supplier Code of Conduct and any policies expressly referenced in the Purchase Order or made
reasonably available to Supplier form part of the Contract in the version applicable on the date of the Purchase
Order. Updates to such policies apply to future Purchase Orders. Updates apply to existing Contracts only to the
extent required by Applicable Laws, expressly agreed by Supplier, or not materially increasing Supplier's cost, risk
or operational burden.
1.5 In the event of conflict, individually negotiated terms expressly agreed in writing by Purchaser prevail over
these Terms. Otherwise, the order of precedence is: (i) any master or individually negotiated agreement signed by
both parties; (ii) the Purchase Order including its schedules; (iii) these Terms; (iv) Purchaser's specifications,
drawings, quality standards, compliance requirements and policies; and (v) Supplier's quotation, excluding
Supplier's standard terms.
Definitions
2.1 "Affiliate" means, in relation to a party, any entity that directly or indirectly controls, is controlled by, or is under
common control with that party.
2.2 "Applicable Laws" means all laws, ordinances, regulations, sanctions, export control rules, customs rules,
waste shipment rules, environmental laws, product safety laws, anti-bribery laws, human rights and supply-chain
laws applicable to Supplier, Purchaser, the Materials, the place of origin, collection, processing, storage,
shipment, transit, delivery, destination or use.
2.3 "Business Day" means any day other than a Saturday, Sunday or public holiday in Hong Kong.
2.4 "Contract" means the contract formed between Purchaser and Supplier in accordance with these Terms,
including the applicable Purchase Order and all documents incorporated by reference.
2.5 "Deliverables" means all Materials, goods, works, services, samples, software, documentation, reports, data,
certificates, test results, analyses and other items to be supplied by Supplier under a Contract.
2.6 "Excluded Territory" means the United States of America, including its territories and possessions.
2.7 "Materials" means Primary Raw Materials, Secondary Raw Materials and any other commodities, metals,
minerals, concentrates, ores, scrap, residues, recyclates, by-products, semi-finished materials, samples and
related deliverables supplied under a Contract.
2.8 "Primary Raw Materials" means raw materials obtained from extraction, mining, harvesting, production or
other primary sources.
2.9 "Purchase Order" means Purchaser's written or electronic order, purchase order, call-off, release, schedule or
other procurement instruction issued to Supplier.
2.10 "Secondary Raw Materials" means materials obtained from recycling, recovery, reprocessing, sorting,
dismantling, industrial by-products, manufacturing scrap, end-of-life products or other secondary sources, whether
or not such materials qualify as waste, by-products or end-of-waste materials under Applicable Laws.
2.11 "Specifications" means the agreed grade, composition, quality, quantity, tolerance, moisture limit, impurity
limit, contamination limit, origin, documentation, packaging, labelling, technical, safety, environmental, assay and
other requirements applicable to the Deliverables.
2.12 "Supplier Personnel" means Supplier's employees, directors, officers, agents, subcontractors, carriers,
brokers, upstream suppliers, consultants and other persons engaged by Supplier in connection with a Contract.
2.13 "Work Results" means all results specifically created for Purchaser under a Contract, including designs,
drawings, software, documentation, reports, data, databases, models, tools, moulds, tooling, analyses, test
methods and other work products.
Offers, Formation of Contract and Order Confirmation
3.1 Offers made by Supplier are binding and, unless otherwise stated, valid for two (2) weeks from receipt by
Purchaser.
3.2 A Purchase Order constitutes Purchaser's offer to contract on these Terms. Supplier accepts the Purchase
Order by written confirmation, electronic acceptance, commencement of performance, dispatch of Deliverables or
other conduct objectively indicating acceptance.
3.3 Until acceptance by Supplier, Purchaser may revoke, amend or replace its Purchase Order at any time.
3.4 Any purported acceptance by Supplier that includes or refers to Supplier's standard terms shall be deemed an
acceptance of the Purchase Order without such terms, unless Purchaser expressly agrees to the variation in
writing. Any acknowledgement, confirmation or invoice purporting to vary these Terms shall have no effect unless
expressly accepted in writing by Purchaser.
3.5 Supplier shall confirm each Purchase Order within the period requested by Purchaser. Failure to confirm
within such period does not prevent contract formation by Supplier's conduct under Clause 3.2.
Prices, Taxes and Payment
4.1 Unless otherwise stated in the Purchase Order, prices are fixed and include all costs, charges, packaging,
insurance, loading, transport, export formalities, customs formalities, duties, fees and other amounts payable by
Supplier under the applicable Incoterms(R) 2020 rule and the Contract.
4.2 Any VAT, GST, sales tax or similar indirect tax chargeable to Purchaser under Applicable Laws shall be
shown separately on a valid tax invoice. Supplier shall be responsible for taxes, levies, customs duties, charges
and formalities within Supplier's responsibility under the Contract, the applicable Incoterms(R) rule and Applicable
Laws.
4.3 Payment shall be made after complete and conforming receipt of the Deliverables, receipt of all required
documents, completion of any agreed inspection, sampling or assay process, receipt of final accepted net dry
weight and assay results where applicable, and receipt of a valid invoice. Unless otherwise agreed, payment shall
be made either within fourteen (14) days with a three percent (3%) early payment discount or within thirty (30)
days net.
4.4 Purchaser may take the early payment discount even where Purchaser sets off claims, withholds disputed
amounts, retains payments due to non-conformity or missing documents, or exercises any contractual remedy.
Payment does not constitute acceptance, waiver, acknowledgement of conformity or release of Supplier.
4.5 Purchaser may withhold payment in whole or in part where Deliverables are non-conforming, contaminated,
unlawfully sourced, incorrectly classified, unlawfully shipped, incomplete, undocumented, subject to third-party
claims, or otherwise affected by a material compliance, title, quality or delivery issue.
4.6 If an unforeseeable event beyond the reasonable control of the parties causes a material change in the
economic basis of a Contract and increases Supplier's direct cost of performance by more than ten percent
(10%), either party may request good-faith negotiations. If no agreement is reached within ten (10) Business
Days, Purchaser may terminate the affected Purchase Order without liability for anticipated profits, provided that
Purchaser shall pay for conforming Deliverables properly supplied before termination.
Delivery Dates, Delays and Cover Purchase
5.1 Agreed delivery dates, performance dates, collection dates, shipping windows and document delivery dates
are binding. Time is of the essence unless Purchaser expressly agrees otherwise in writing.
5.2 Supplier shall notify Purchaser immediately in writing of any actual or threatened delay, stating the reasons,
expected duration, affected quantities, mitigation measures and revised delivery plan. Such notification does not
release Supplier from liability.
5.3 Supplier is liable for all losses, damages, costs and expenses arising from delay, including replacement
procurement costs, cover purchase costs, price differences, transport costs, expedited freight, storage,
demurrage, testing costs, administrative costs, legal fees and customer claims.
5.4 If Supplier fails to meet an agreed delivery or performance date, Supplier shall pay liquidated damages at the
rate of 0.1 percent of the value of the delayed Deliverables for each Business Day of delay, capped at 5 percent
of the relevant Purchase Order value. The parties acknowledge that timely delivery is of material commercial
importance to Purchaser, including for supply continuity, trading commitments, customer commitments, inventory
management, price exposure and replacement sourcing. The liquidated damages represent a reasonable and
proportionate protection of Purchaser's legitimate interest in timely performance and are not intended to operate
as a penalty.
5.5 Purchaser may claim damages exceeding the liquidated damages to the extent permitted by Applicable Laws,
provided that any liquidated damages paid shall be credited against such damages. Liquidated damages shall not
accrue to the extent Supplier proves that the delay was directly caused by a Force Majeure Event and Supplier
complied with its notice and mitigation obligations under Clause 25.
5.6 If Supplier fails to deliver conforming Deliverables on time, delivers non-conforming Deliverables, fails to
provide required documents or otherwise materially breaches the Contract, Purchaser may purchase substitute
materials or services from third parties. Supplier shall reimburse Purchaser for all additional costs, including any
price difference, transport costs, inspection costs, expedited freight, storage, demurrage, administrative costs and
reasonable legal fees. Purchaser's right to cover purchase is without prejudice to liquidated damages, termination
rights, indemnities and any other rights or remedies.
Incoterms, Place of Delivery, Shipping Documents and Packaging
6.1 Unless otherwise stated in the Purchase Order, delivery shall be DDP Incoterms(R) 2020 to the place named
in the Purchase Order. If DDP is not legally or operationally feasible, delivery shall be DAP Incoterms(R) 2020 to
the place named by Purchaser, unless Purchaser expressly agrees another Incoterms(R) rule in writing.
6.2 Supplier shall remain responsible for all export clearance, shipment documentation, certificates of origin,
customs classification, waste shipment documents, permits, consents, licences and other documents required up
to delivery, unless expressly agreed otherwise in the Purchase Order.
6.3 Unless otherwise agreed, delivery shall be made to the delivery address indicated in the Purchase Order.
Where Supplier arranges carriage, Supplier shall select suitable, lawful and cost-effective freight conditions and
shall prepare all transport documents accurately and completely.
6.4 Each delivery shall include shipping documents indicating the Purchase Order number, order date, line item
numbers, quantity, weight, origin, classification, transport route and, where applicable, waste shipment, export
control, customs and safety information. Electronic delivery documentation is preferred where legally permissible.
6.5 Supplier shall comply with all legal requirements relating to delivery, transport, packaging, marking and
labelling, including all applicable local, foreign, transit and destination-country regulations. Non-applicable labels
must be removed. Packaging material shall be limited to what is necessary and shall be safe, suitable and clearly
labelled.
6.6 Supplier is liable for all damage, contamination, delay, rejection, seizure, regulatory action or loss caused by
insufficient, faulty, unlawful or misleading packaging, marking, labelling or documentation.
6.7 Packaging becomes the property of Purchaser or, at Purchaser's option, shall be taken back by Supplier free
of charge. Packaging costs will be reimbursed only if expressly agreed in the Purchase Order.
6.8 The use of packaging materials classified as hazardous, restricted or special waste under Applicable Laws is
not permitted unless expressly approved by Purchaser in writing. If such materials are delivered without approval,Purchaser may return them at Supplier's expense, require Supplier to collect them, or dispose of them properly at Supplier's cost.
Transfer of Risk and Title
7.1 Risk of loss or damage shall pass to Purchaser in accordance with the agreed Incoterms(R) 2020 rule,
provided that risk shall not pass before physical delivery at the named place and a reasonable opportunity for
Purchaser to inspect the Deliverables where inspection or acceptance is required.
7.2 Risk in non-conforming, contaminated, incorrectly classified, unlawfully sourced, unlawfully shipped,
incomplete or undocumented Deliverables remains with Supplier until Purchaser expressly accepts such
Deliverables in writing.
7.3 Title to the Deliverables shall pass to Purchaser upon the earlier of physical delivery at the named place,
payment, or acceptance where acceptance is expressly required, free from any retention of title, lien, charge,
pledge, encumbrance or third-party right. Any retention-of-title rights asserted by Supplier or its upstream
suppliers are excluded.
7.4 Supplier warrants that it has full right, title and authority to sell and transfer the Deliverables and that no third
party has any ownership, security, retention-of-title, seizure, confiscation, tracing or recovery claim in respect of
the Deliverables.
Materials Classification, Origin and Chain of Title
8.1 Supplier represents and warrants that all Materials supplied under a Contract conform strictly to the agreed
Specifications, including grade, composition, quality, quantity, moisture limits, impurity limits, contamination limits,
origin requirements and documentation requirements.
8.2 Supplier represents and warrants that all Materials are lawfully sourced, collected, extracted, produced,
recycled, recovered, processed, stored, transported, exported, imported and supplied.
8.3 Supplier represents and warrants that all Materials are supplied with good and marketable title, free from any
lien, charge, retention of title, encumbrance, third-party right, seizure risk, confiscation risk or ownership dispute.
8.4 Supplier shall not supply Materials that are stolen, illegally mined, illegally exported, illegally imported,
unlawfully recycled, unlawfully collected, unlawfully obtained, subject to illegal waste shipment, connected with
forced labour or otherwise tainted by illegality.
8.5 Supplier shall not supply Materials that originate from, involve or benefit any sanctioned, restricted,
embargoed or prohibited person, entity, vessel, country, region, end-use or supply chain.
8.6 Supplier shall provide Purchaser with all documents reasonably required by Purchaser, including certificates
of origin, certificates of analysis, assay reports, weighbridge tickets, customs documents, export and import
licences, transport documents, safety data sheets, waste classification documents, end-of-waste evidence, chain-
of-custody records, supplier declarations and any other compliance documentation required under Applicable
Laws or the Purchase Order.
8.7 Supplier shall maintain complete records evidencing origin, chain of custody, lawful sourcing, ownership
chain, compliance status, classification, shipment and quality for at least ten (10) years after delivery, or longer if
required by Applicable Laws, and shall provide such records to Purchaser upon request.
Secondary Raw Materials, Waste, End-of-Waste and Shipment Compliance
9.1 Where Materials are or have been waste, scrap, residues, recyclates, by-products or materials derived from
waste streams, Supplier shall be solely responsible for determining, documenting and proving their correct legal
classification under Applicable Laws, including whether such Materials qualify as waste, hazardous waste, non-
hazardous waste, green-listed waste, by-products or end-of-waste materials.
9.2 Supplier shall not supply any Materials that are classified as hazardous waste, restricted waste, radioactive
material, contaminated material, illegally shipped waste or material subject to prior informed consent or other
shipment restrictions unless expressly approved by Purchaser in writing and unless all permits, notifications,
consents and documents required under Applicable Laws have been obtained before shipment.
9.3 Supplier shall provide Purchaser before dispatch with all classification codes and documents required for
lawful shipment, transit, import, export, storage, processing, use, resale or recovery of the Materials, including,
where applicable, Basel Convention codes, OECD codes, EU waste codes, Annex VII documents, notification
documents, prior informed consent documents, end-of-waste certificates and evidence of environmentally sound
management.
9.4 If any Materials are shipped from, to, within or through the European Union and are or may be classified as
waste, Supplier shall comply with all applicable EU and national waste shipment rules, including Regulation (EU)
2024/1157 on shipments of waste, Regulation (EC) No 1013/2006 to the extent applicable during any transitional
period, the Basel Convention, OECD rules and all national implementing rules.
9.5 Supplier shall be responsible for all notifications, consents, permits, Annex VII documents, movement
documents, electronic submissions, facility audits, recovery or disposal confirmations and other requirements
applicable to the shipment. Supplier shall not dispatch any Materials until all legally required approvals and
documents have been obtained and provided to Purchaser.
9.6 Supplier shall indemnify Purchaser against all losses, delays, storage costs, demurrage, seizure, confiscation,
fines, penalties, return shipment costs, disposal costs, treatment costs, legal fees and third-party claims arising
from incorrect classification, missing documents, illegal shipment, contamination or breach of waste shipment
laws.
9.7 Purchaser may reject, quarantine, return, dispose of or require Supplier to collect any Materials affected by
incorrect classification, missing documents, illegal shipment, contamination or regulatory concern, at Supplier's
risk and expense.
Quantity, Weight, Sampling, Assay and Quality
10.1 Excess, short or partial deliveries are not permitted unless expressly agreed by Purchaser. Quantities shall
be determined according to the measurements, weighing, sampling and assay procedures applied by Purchaser
or by an independent laboratory, inspector or surveyor appointed or approved by Purchaser.
10.2 Unless otherwise agreed in the Purchase Order, quantity and quality shall be determined by Purchaser at the
place of delivery or by an independent laboratory, inspector or surveyor appointed or approved by Purchaser.
Purchaser's measurements, weights, sampling results and assay results shall be binding unless Supplier proves
manifest error.
10.3 Supplier shall provide representative samples, retain split samples and cooperate with all inspection,
weighing, sampling and assay procedures required by Purchaser. Supplier shall not manipulate, blend, dilute,
contaminate, mislabel or otherwise distort samples or Materials.
10.4 Where Materials are priced by weight, metal content, purity, moisture, grade or other analytical parameters,
payment shall be based on the final accepted net dry weight and final assay results after deductions for moisture,
impurities, contamination, penalties, treatment charges, refining charges and other agreed deductions.
10.5 Supplier warrants that the Deliverables comply with the Specifications, Purchase Order, agreed product
descriptions, samples, catalogue information, certificates, statements, advertising claims, Applicable Laws,
recognised industry standards and good industry practice.
10.6 Supplier warrants that the Materials are free from prohibited contamination, radioactive contamination,
hazardous substances, explosive materials, toxic substances, asbestos, mercury, excessive moisture, foreign
matter and any other impurities exceeding the Specifications or legal limits.
10.7 Supplier shall provide comprehensive documentation in English and, where expressly requested in the
Purchase Order, in German, free of charge. For chemicals, hazardous substances, waste-derived materials or
regulated materials, Supplier shall provide safety instructions, safety data sheets and all legally required
compliance documentation, including REACH/RoHS documentation where applicable to the Deliverables or
destination market.
10.8 Goods or Materials obtained from third parties must be carefully inspected by Supplier. Supplier may only
use reliable, lawful and compliant upstream suppliers and shall be responsible for the acts, omissions, breaches
and supply-chain failures of upstream suppliers.
10.9 Supplier shall ensure the availability of spare parts, wear parts or functionally equivalent successors for any
equipment, tooling or ancillary goods supplied to Purchaser for at least ten (10) years after the last delivery, unless the Purchase Order provides otherwise. Supplier shall give Purchaser at least twelve (12) months' written
notice of any end-of-life decision and shall offer a last-time-buy opportunity.
10.10 On reasonable prior notice and during normal business hours, Purchaser may audit Supplier's relevant
facilities, processes, quality records, compliance records, chain-of-custody records and shipment records,
including those of approved subcontractors or upstream suppliers to the extent Supplier can procure access, to
verify compliance with the Contract and Applicable Laws. Audits shall be conducted in a manner that minimises
disruption and respects confidentiality.
Inspection, Notification of Defects and Remedies
11.1 Purchaser shall inspect the Deliverables within a reasonable time after delivery, completion, receipt of
required documents and completion of any agreed sampling or assay process. Acceptance shall occur only upon
Purchaser's written acceptance or deemed acceptance where expressly agreed in the Purchase Order.
11.2 Obvious defects and quantity deviations shall be notified within four (4) weeks after delivery or completion of
the relevant inspection, sampling or assay process, whichever is later. Hidden defects shall be notified without
undue delay after discovery. Purchaser's rights in respect of fraud, wilful concealment, defects not reasonably
discoverable by ordinary inspection, title defects, compliance defects, documentation defects and regulatory
defects remain unaffected.
11.3 Purchaser may require Supplier, at Purchaser's option, to repair, replace, re-perform, sort, clean, reclassify,
redocument, collect, return, dispose of or otherwise remedy defective or non-conforming Deliverables within a
reasonable period specified by Purchaser.
11.4 If Supplier fails to remedy within the specified period, or in urgent cases where delay would create material
commercial, safety, regulatory, environmental or customer risk, Purchaser may remedy the defect itself or through
third parties at Supplier's cost.
11.5 Further rights and remedies, including rejection, price reduction, damages, cover purchase, indemnity,
rescission, termination and injunctive relief, remain unaffected.
11.6 The contractual warranty period is thirty-six (36) months from delivery or, where acceptance is agreed, from
acceptance. Longer mandatory or contractual warranty or limitation periods remain unaffected and take
precedence.
11.7 Repaired, replaced, re-performed or otherwise remedied Deliverables shall be warranted anew for the longer
of twelve (12) months from repair, replacement, re-performance or remediation, or the remainder of the original
warranty period.
Recalls, Returns, Rejections and Regulatory Actions
12.1 Supplier shall promptly notify Purchaser of any actual or suspected defect, contamination, safety issue,
regulatory non-compliance, incorrect classification, unlawful shipment, title issue, sanctions issue, third-party
claim or other matter that may require a field action, recall, withdrawal, return, rejection, customer notification,
authority notification or corrective action.
12.2 Supplier shall cooperate fully with Purchaser, customers, logistics providers, laboratories, insurers and
competent authorities in relation to any investigation, containment, recall, withdrawal, return, rejection, corrective
action or regulatory response.
12.3 To the extent caused by Supplier's breach, defect, non-conformity, incorrect classification, documentation
failure or non-compliance, Supplier shall bear all reasonable costs of investigation, testing, containment, storage,
demurrage, replacement, return shipment, recall, customer communication, regulatory response, corrective
action, disposal, treatment and legal advice.
12.4 Purchaser may decide in its reasonable discretion whether to accept, reject, quarantine, return, dispose of,
treat, reprocess or otherwise handle affected Materials, taking into account legal, safety, environmental,
commercial and customer requirements.
Liability, Indemnity and Insurance
13.1 Supplier shall be liable without limitation for all losses, damages, costs and expenses arising from or in
connection with: (a) defective, non-conforming, contaminated, unlawfully sourced or unlawfully shipped Materials;
(b) breach of title, origin, sanctions, export control, customs, environmental, waste shipment or compliance
warranties; (c) third-party claims, regulatory investigations, seizures, fines, penalties, recalls, returns, rejections or
disposal orders; (d) fraud, wilful misconduct, gross negligence or intentional breach; (e) infringement of third-party
rights; (f) breach of confidentiality; and (g) acts or omissions of Supplier Personnel.
13.2 Purchaser may recover from Supplier all direct losses, replacement procurement costs, cover purchase
costs, price differences, transport costs, storage costs, demurrage, testing costs, inspection costs, sorting costs,
treatment costs, disposal costs, legal fees and customer claims arising from Supplier's breach.
13.3 Supplier shall indemnify, defend and hold harmless Purchaser, its Affiliates, officers, directors, employees,
customers and end users from and against all third-party claims, liabilities, losses, damages, fines, penalties,
costs and reasonable legal fees arising out of or in connection with the Deliverables or Supplier's performance,
except to the extent caused by Purchaser's wilful misconduct or gross negligence.
13.4 Supplier shall not be entitled to exclude or limit liability by reference to loss of profit, consequential loss,
indirect loss or similar categories where such loss arises from Supplier's breach of warranties, indemnities, title
obligations, compliance obligations, confidentiality obligations, intellectual property obligations or supply-chain
obligations under these Terms.
13.5 Purchaser shall notify Supplier of indemnified third-party claims within a reasonable time, allow Supplier to
participate in the defence where appropriate, and provide reasonable cooperation. Supplier shall not settle any
claim in a manner that imposes liability, admission, restriction or obligation on Purchaser without Purchaser's prior
written consent.
13.6 Supplier shall maintain insurance appropriate to its obligations and risk profile, including product liability
insurance, public liability insurance, employer's liability insurance, cargo insurance, environmental liability
insurance and, where services, testing, analysis, engineering, software or data processing are supplied,
professional indemnity and cyber liability insurance. Minimum coverage amounts shall be as stated in the
Purchase Order or otherwise reasonably required by Purchaser. Supplier shall provide certificates of insurance
upon request. Insurance shall not limit Supplier's liability.
Intellectual Property, Work Results and Tooling
14.1 Supplier hereby assigns to Purchaser, by way of present assignment of existing rights and future assignment
of future rights, all right, title and interest in and to the Work Results specifically created for Purchaser under the
Contract, including all intellectual property rights therein, to the fullest extent permitted by Applicable Laws.
14.2 To the extent any Work Results or rights therein cannot be assigned by law, Supplier grants Purchaser an
exclusive, perpetual, irrevocable, worldwide, fully paid-up, royalty-free, transferable and sublicensable licence to
use, reproduce, modify, adapt, further develop, distribute, manufacture, have manufactured, maintain and
otherwise exploit the Work Results for any purpose.
14.3 Supplier retains ownership of its pre-existing intellectual property ("Background IP"). To the extent
Background IP is embedded in or necessary to use, maintain, repair, reproduce, modify or exploit the Deliverables
or Work Results, Supplier grants Purchaser a non-exclusive, perpetual, irrevocable, worldwide, fully paid-up,
royalty-free, transferable and sublicensable licence to use such Background IP for those purposes, including for
interoperability, maintenance and the manufacture or procurement of spare and replacement parts.
14.4 Supplier shall execute and procure the execution of all documents and take all actions reasonably required
to perfect, record or evidence Purchaser's ownership or licence rights. Supplier shall ensure that its employees,
contractors and subcontractors validly assign or license all rights required for Supplier to comply with this Clause
14.
14.5 Supplier shall not incorporate open-source software, third-party materials or Background IP into the Work
Results unless disclosed to and approved by Purchaser in writing.
14.6 All tools, moulds, dies, models, samples, drawings, specifications, data, documents, software, equipment
and materials provided by Purchaser or paid for by Purchaser shall be Purchaser's property. Supplier shall mark them as Purchaser's property, keep them separate, maintain them in good condition, insure them at replacement
value and use them only for Purchaser's orders. Supplier shall return them upon request.
Set-off, Rights of Retention and Assignment
15.1 Supplier may exercise rights of set-off, retention or withholding only if its counterclaims are undisputed or
have been finally determined by a court or arbitral tribunal. This also applies to defences of non-performance,
except where mandatory law provides otherwise.
15.2 Supplier may not assign, transfer, pledge, factor, encumber or otherwise dispose of any contractual rights,
claims or receivables without Purchaser's prior written consent.
15.3 Purchaser may set off amounts owed by Purchaser to Supplier against amounts owed by Supplier to
Purchaser. To the extent permitted by Applicable Laws, Supplier agrees that Purchaser may also set off claims
assigned to Purchaser by any Purchaser Affiliate or claims owed by Supplier to any Purchaser Affiliate acting
through Purchaser as collection agent.
15.4 Purchaser may assign or transfer the Contract or any rights under it to an Affiliate, successor, purchaser of
assets or financing provider, provided that Supplier is not materially prejudiced in the performance of its
obligations.
Site Access, Safety and Security
16.1 When Supplier Personnel access Purchaser sites or third-party sites designated by Purchaser, Supplier shall
comply with Purchaser's site rules, safety and security policies, environmental requirements, confidentiality
obligations and Applicable Laws.
16.2 Purchaser may conduct reasonable access controls, identity checks, vehicle checks and baggage controls
by authorised personnel for safety, security, compliance or asset protection reasons. Personal searches require
prior consent and shall comply with applicable employment, privacy and data protection laws. Purchaser may
deny access to any person who refuses a lawful and reasonable control.
16.3 Supplier is responsible for all acts and omissions of Supplier Personnel on Purchaser sites or third-party
sites designated by Purchaser.
Confidentiality
17.1 All information, drawings, designs, plans, data, analyses, prices, customer information, supplier information,
trade flows, commercial terms, business secrets and other confidential information obtained in connection with a
Contract shall be kept confidential and may not be disclosed to third parties or used for purposes other than
performance of the Contract.
17.2 Confidentiality obligations survive for five (5) years after termination or expiry of the Contract. With respect to
trade secrets, obligations survive for as long as such information remains a trade secret. The parties acknowledge
that unauthorised disclosure may cause irreparable harm and that injunctive relief may be sought.
17.3 The confidentiality obligation does not apply to information that Supplier can prove was already lawfully
known to Supplier without confidentiality obligation, became publicly available without breach, was independently
developed without use of Purchaser's information, or must be disclosed by law. If disclosure is legally required,
Supplier shall, to the extent legally permitted, notify Purchaser in advance and disclose only the minimum required
information.
17.4 The existence of the Contract, the Purchase Order, the business relationship and resulting work processes
are also confidential. Documents provided by Purchaser shall be kept carefully, used only for contractual
purposes and returned or securely destroyed upon request or once no longer needed.
17.5 Software, data, analyses, tools, templates, configurations or parameterisations developed by Supplier or
Purchaser in connection with the Contract shall be treated as confidential and returned with all data carriers,
access credentials and documentation after completion of the work or upon request.
17.6 Supplier shall inform its employees, subcontractors and third parties of these confidentiality obligations and
shall ensure their compliance. Supplier remains liable for all damages arising from breaches of these obligations.
Third-Party Rights and IP Infringement Indemnity
18.1 Supplier warrants that the Deliverables and Work Results do not infringe third-party rights in any jurisdiction
where they are manufactured, sourced, processed, delivered, resold, used or exploited.
18.2 Supplier shall indemnify, defend and hold harmless Purchaser, its Affiliates, customers and end users from
all claims, losses, liabilities, costs and expenses, including reasonable attorneys' fees, arising from alleged or
actual infringement, unlawful sourcing, ownership disputes, title defects or third-party rights.
18.3 Purchaser may, at its option, require Supplier to: (a) procure the right to continue using, selling or exploiting
the Deliverables or Work Results; (b) modify or replace them so they are non-infringing without loss of
functionality, quality, value or performance; or (c) take back the affected Deliverables at Supplier's cost and refund
the price, without prejudice to further claims.
18.4 Purchaser's Affiliates, customers and end users may enforce the provisions of the Contract that expressly
confer a benefit on them, including Supplier's indemnity, confidentiality, compliance and intellectual property
obligations, subject to and in accordance with the Contracts (Rights of Third Parties) Ordinance (Cap. 623). The
parties may amend or terminate the Contract without the consent of any such third party.
18.5 This Clause 18 survives termination or expiry of the Contract.
Subcontractors, Carriers, Brokers and Upstream Suppliers
19.1 Supplier may subcontract material obligations only with Purchaser's prior written approval. Planned
subcontractors must be notified in sufficient time before conclusion of the Contract or commencement of the
relevant subcontracted work.
19.2 Supplier remains fully responsible for all acts, omissions, defaults and breaches of subcontractors, carriers,
brokers, agents and upstream suppliers as if they were Supplier's own acts, omissions, defaults and breaches.
19.3 Supplier shall ensure that approved subcontractors, carriers, brokers and upstream suppliers are bound by
written obligations no less protective of Purchaser than these Terms, including confidentiality, compliance, audit,
data protection, intellectual property, origin, chain-of-custody, waste shipment and business continuity obligations.
19.4 Supplier shall not change any critical subcontractor, carrier, broker, route, facility, source, origin or upstream
supplier in a manner that may affect quality, origin, classification, compliance, delivery, risk or price without
Purchaser's prior written approval.
Advertising Materials
20.1 References to the business relationship with Purchaser in advertising, publications, websites, case studies,
press releases, customer lists or marketing materials require Purchaser's prior express written consent.
20.2 Supplier shall not use Purchaser's name, trademarks, logos or trade names without Purchaser's prior
express written consent.
Termination and Step-in
21.1 Either party may terminate the Contract in whole or in part with immediate effect for good cause, including
material breach not remedied within ten (10) Business Days after written notice, insolvency events, persistent
delays, regulatory prohibition, illegal shipment, sanctions risk, serious compliance breach, title defect or quality
failure.
21.2 Purchaser may terminate the Contract or any Purchase Order for convenience, in whole or in part, by written
notice with thirty (30) days' notice. Supplier shall cease work, mitigate costs and follow Purchaser's reasonable
wind-down instructions. Purchaser shall pay for conforming Deliverables properly supplied up to termination and
approved non-cancellable costs expressly incurred for Purchaser's order, but Supplier is not entitled to anticipated
profits, loss of business, consequential damages or termination charges unless expressly agreed in writing.
21.3 In case of material default endangering timely delivery, quality, safety, compliance, legality, title,
documentation or continuity of supply, Purchaser may, after written notice and lapse of a reasonable cure period,
perform itself or engage third parties to perform Supplier's obligations at Supplier's cost.
21.4 For the purpose of Clause 21.3, Supplier grants Purchaser a temporary, non-exclusive, royalty-free licence
to use Supplier's materials, documentation, tools, access rights and information strictly to the extent necessary to
mitigate the default, secure supply, protect customers or comply with Applicable Laws.
21.5 Upon Purchaser's request, Supplier shall assign to Purchaser, or procure assignment of, critical subcontracts
related to the Deliverables to ensure continuity of supply. Supplier shall ensure that critical subcontracts permit
such assignment or step-in where reasonably required by Purchaser.
21.6 Termination does not affect rights, remedies and obligations accrued before termination or clauses intended
to survive, including confidentiality, compliance, data protection, intellectual property, indemnity, liability,
governing law, jurisdiction, records and audit obligations.
Place of Performance, Jurisdiction and Governing Law
22.1 The place of performance for all contractual obligations is the respective delivery address indicated by
Purchaser, unless the Purchase Order provides otherwise.
22.2 The Contract shall be governed by the laws of Hong Kong, excluding its conflict of laws rules and excluding
the United Nations Convention on Contracts for the International Sale of Goods (CISG).
22.3 To the extent permitted by law, the courts of Hong Kong shall have exclusive jurisdiction for any dispute
arising out of or in connection with the Contract. Supplier shall bring proceedings only before the courts of Hong
Kong.
22.4 Purchaser may, at its sole option, bring proceedings against Supplier before the courts of Hong Kong, the
courts of Supplier's place of incorporation or registered office, the courts of the place where Supplier's assets are
located, or any court competent to grant interim, protective, injunctive or enforcement measures.
22.5 Nothing in this Clause prevents Purchaser from seeking interim, protective, injunctive or enforcement
measures in any competent jurisdiction.
Compliance, Anti-Bribery and Supply Chain Due Diligence
23.1 Supplier shall comply with all Applicable Laws relating to anti-bribery, anti-corruption, human rights, labour,
health and safety, environmental protection, product compliance, forced labour, modern slavery, conflict minerals,
responsible sourcing and supply-chain due diligence, to the extent applicable to Supplier, the Deliverables, the
destination market or the performance of the Contract.
23.2 Supplier shall comply with Purchaser's Supplier Code of Conduct and recognised international standards on
human rights, labour, environment and anti-corruption to the extent applicable to Supplier's role, size, risk profile
and supply chain.
23.3 Supplier shall not offer, promise, give, request or accept any bribe, kickback, facilitation payment, improper
advantage or anything of value intended to influence a decision or obtain an improper benefit in connection with
the Contract.
23.4 Where the Materials include or may include tin, tantalum, tungsten, gold, cobalt, lithium, nickel, natural
graphite, rare earths, strategic raw materials, critical raw materials or any other materials subject to supply-chain
due diligence requirements, Supplier shall maintain and provide upon request appropriate due diligence records,
chain-of-custody documentation, country-of-origin information, smelter/refiner information, risk assessments, audit
reports and corrective-action records.
23.5 Supplier shall not supply Materials connected with armed conflict, forced labour, child labour, human
trafficking, illegal mining, illegal waste shipment, serious environmental harm, corruption, sanctioned parties or
other severe adverse impacts.
23.6 Supplier shall maintain risk-based compliance procedures appropriate to its size, role and risk profile,
including due diligence, training, books and records, reporting and corrective-action processes. Supplier shall
implement and publicise a confidential reporting channel where appropriate to Supplier's risk profile and
Applicable Laws.
23.7 Upon reasonable request, Supplier shall provide information and evidence required for Purchaser to verify
compliance with Applicable Laws and Purchaser's Supplier Code of Conduct. Supplier shall permit reasonable audits, including site visits, by Purchaser or third parties mandated by Purchaser and shall promptly remedy
findings.
23.8 Purchaser may reject Materials, suspend payment, suspend performance, terminate the affected Contract
and recover all losses if Supplier breaches this Clause 23 or fails to provide satisfactory evidence of compliance.
Export Controls, Sanctions and Excluded Territory
24.1 The parties do not intend the Materials to be supplied, shipped, resold, processed, incorporated, used or
otherwise made available in or for the Excluded Territory unless Purchaser gives prior written consent.
24.2 Supplier shall not supply Materials that require shipment to, from or through the Excluded Territory or that
require U.S. import formalities, U.S. customs clearance or U.S. destination compliance, unless expressly agreed
by Purchaser in writing.
24.3 Supplier represents and warrants that it, its Affiliates, subcontractors, carriers, brokers, upstream suppliers
and relevant personnel comply with all applicable sanctions, export control, customs, import, anti-boycott and
trade compliance laws, including those of Hong Kong, the People's Republic of China, the European Union, the
United Kingdom and any country of origin, transit or destination.
24.4 U.S. export control or sanctions laws shall apply only to the extent a U.S. nexus exists, including U.S.-origin
items, items subject to the U.S. Export Administration Regulations, U.S. persons, U.S. dollar clearing, U.S.
technology, U.S. software or other legally relevant U.S. connections. Supplier shall notify Purchaser before
acceptance of the Purchase Order if any Deliverables, documents, technology, software, supplier, subcontractor,
vessel, payment route, origin, transit route, destination, end-use or end-user may create U.S. nexus or any
licence, authorisation, restriction or prohibition under Applicable Laws.
24.5 Supplier shall provide Purchaser with all export control classifications, customs tariff classifications, country-
of-origin information, licence requirements, end-use restrictions and sanctions-relevant information applicable to
the Deliverables.
24.6 Supplier shall not supply any Deliverables involving restricted parties, sanctioned parties, prohibited
destinations, prohibited end uses, military end uses, diversion risks, restricted vessels, shell entities or entities
owned or controlled by sanctioned or restricted persons.
24.7 Supplier shall notify Purchaser without undue delay of any change in classification, licence status, sanctions
status, ownership or control, end-use restriction, origin, transit route, destination, vessel, payment route or other
trade compliance matter affecting the Deliverables or Supplier's performance.
24.8 Purchaser may suspend performance, reject Deliverables, withhold payment or terminate the affected
Contract if Purchaser reasonably determines that continued performance may create sanctions, export control,
customs, anti-boycott or trade compliance risk.
25. Force Majeure
25.1 "Force Majeure Event" means an event beyond the affected party's reasonable control that could not have
been prevented by reasonable measures, including natural disasters, war, terrorism, riots, epidemics or
pandemics, governmental actions, general strikes, widespread power or telecommunication outages, port
closures or legally binding trade restrictions. Lack of personnel, materials, components, finance or capacity, and
strikes limited to the affected party's operations, are not Force Majeure unless directly caused by a Force Majeure
Event and not reasonably avoidable or mitigable.
25.2 The affected party shall notify the other party in writing without undue delay and in any event within five (5)
Business Days, describing the event, expected duration, affected obligations and mitigation measures. The
affected party shall use all reasonable efforts to mitigate and overcome the effects.
25.3 Deadlines and delivery dates shall be extended only by the period during which performance is directly
prevented by the Force Majeure Event and the time reasonably required to resume performance. The unaffected
party may request partial deliveries, alternative routes, substitute materials and reasonable volume allocation.
25.4 Supplier shall allocate available capacity and inventory to Purchaser on a fair and non-discriminatory basis
and no less favourably than to similarly situated customers.
25.5 If a Force Majeure Event continues for more than thirty (30) consecutive days, the parties shall discuss
schedule, routing and volume adjustments in good faith. If no solution is reached within ten (10) additional days,
either party may terminate the affected part upon written notice without liability for non-performance caused by the
Force Majeure Event. Payment obligations for Deliverables already received and accepted remain unaffected.
26. Data Protection
26.1 The parties do not intend Supplier to process personal data on behalf of Purchaser under the Contract. Any
processing of personal data shall be limited to ordinary business contact data required for contract administration,
logistics, invoicing, compliance checks and communication.
26.2 Each party shall comply with the data protection and privacy laws applicable to it, including the Hong Kong
Personal Data (Privacy) Ordinance (Cap. 486) and, where applicable, the EU GDPR or other mandatory data
protection laws.
26.3 If Supplier processes personal data on behalf of Purchaser or obtains access to Purchaser personal data
beyond ordinary business contact data, Supplier shall notify Purchaser in advance and the parties shall enter into
an appropriate data processing agreement before such processing begins.
26.4 Supplier shall implement appropriate technical and organisational measures to protect personal data
processed in connection with the Contract and shall notify Purchaser without undue delay of any personal data
breach affecting Purchaser data.
27. Notices, Written Form and No Oral Modification
27.1 Any notice under the Contract shall be in writing and delivered by hand, courier, registered mail or email to
the addresses specified in the Purchase Order or otherwise notified in writing by the receiving party.
27.2 Notices by email shall be deemed received when sent, provided that no automated delivery failure notice is
received, or on the next Business Day if sent outside normal business hours at the recipient's place of business.
27.3 Amendments and supplements to the Contract, including this written form clause, must be made in writing.
Email is sufficient unless Applicable Laws require a stricter form.
27.4 No waiver of any right shall be effective unless in writing. Failure or delay to exercise a right does not operate
as a waiver.
27.5 The Contract may be executed, accepted or amended electronically, including by email, electronic signature
or electronic procurement platform, unless Applicable Laws require a different form.
28. Final Provisions
28.1 The invalidity, illegality or unenforceability of any provision of the Contract or these Terms shall not affect the
validity of the remaining provisions.
28.2 The parties shall replace any invalid, illegal or unenforceable provision with a valid, legal and enforceable
provision that comes as close as possible to the economic purpose of the original provision.
28.3 In the event of discrepancies between the English text of these Terms and any translation, the English
version shall prevail.
28.4 Headings are for convenience only and do not affect interpretation.
28.5 These Terms may be executed or accepted in counterparts where applicable. Each counterpart constitutes
an original and all counterparts together constitute one instrument.
Scope of Application
1.1 These General Terms and Conditions of Purchase (the "Terms") apply to all contracts for the purchase,
acquisition, trading, delivery and, where applicable, processing, sorting, recycling, recovery, testing, analysis,
storage, transport or related services concerning Primary Raw Materials, Secondary Raw Materials and other
Materials, as well as any ancillary goods, works and services, between AURAC Asia Limited ("Purchaser") and
the supplier ("Supplier").
1.2 These Terms apply to each Purchase Order issued by Purchaser that refers to these Terms or otherwise
makes them available to Supplier before or at the time of contract formation. Supplier acknowledges that
Purchaser issues Purchase Orders exclusively on the basis of these Terms, unless Purchaser expressly agrees
otherwise in writing.
1.3 Conflicting, additional or deviating terms of Supplier shall not apply, regardless of whether they are attached to
or referenced in any quotation, acknowledgement, confirmation, delivery note, invoice, electronic platform
message or other document. Purchaser's receipt of deliveries, performance, documents or invoices, payment or
silence shall not constitute acceptance of Supplier's terms.
1.4 Purchaser's Supplier Code of Conduct and any policies expressly referenced in the Purchase Order or made
reasonably available to Supplier form part of the Contract in the version applicable on the date of the Purchase
Order. Updates to such policies apply to future Purchase Orders. Updates apply to existing Contracts only to the
extent required by Applicable Laws, expressly agreed by Supplier, or not materially increasing Supplier's cost, risk
or operational burden.
1.5 In the event of conflict, individually negotiated terms expressly agreed in writing by Purchaser prevail over
these Terms. Otherwise, the order of precedence is: (i) any master or individually negotiated agreement signed by
both parties; (ii) the Purchase Order including its schedules; (iii) these Terms; (iv) Purchaser's specifications,
drawings, quality standards, compliance requirements and policies; and (v) Supplier's quotation, excluding
Supplier's standard terms.
Definitions
2.1 "Affiliate" means, in relation to a party, any entity that directly or indirectly controls, is controlled by, or is under
common control with that party.
2.2 "Applicable Laws" means all laws, ordinances, regulations, sanctions, export control rules, customs rules,
waste shipment rules, environmental laws, product safety laws, anti-bribery laws, human rights and supply-chain
laws applicable to Supplier, Purchaser, the Materials, the place of origin, collection, processing, storage,
shipment, transit, delivery, destination or use.
2.3 "Business Day" means any day other than a Saturday, Sunday or public holiday in Hong Kong.
2.4 "Contract" means the contract formed between Purchaser and Supplier in accordance with these Terms,
including the applicable Purchase Order and all documents incorporated by reference.
2.5 "Deliverables" means all Materials, goods, works, services, samples, software, documentation, reports, data,
certificates, test results, analyses and other items to be supplied by Supplier under a Contract.
2.6 "Excluded Territory" means the United States of America, including its territories and possessions.
2.7 "Materials" means Primary Raw Materials, Secondary Raw Materials and any other commodities, metals,
minerals, concentrates, ores, scrap, residues, recyclates, by-products, semi-finished materials, samples and
related deliverables supplied under a Contract.
2.8 "Primary Raw Materials" means raw materials obtained from extraction, mining, harvesting, production or
other primary sources.
2.9 "Purchase Order" means Purchaser's written or electronic order, purchase order, call-off, release, schedule or
other procurement instruction issued to Supplier.
2.10 "Secondary Raw Materials" means materials obtained from recycling, recovery, reprocessing, sorting,
dismantling, industrial by-products, manufacturing scrap, end-of-life products or other secondary sources, whether
or not such materials qualify as waste, by-products or end-of-waste materials under Applicable Laws.
2.11 "Specifications" means the agreed grade, composition, quality, quantity, tolerance, moisture limit, impurity
limit, contamination limit, origin, documentation, packaging, labelling, technical, safety, environmental, assay and
other requirements applicable to the Deliverables.
2.12 "Supplier Personnel" means Supplier's employees, directors, officers, agents, subcontractors, carriers,
brokers, upstream suppliers, consultants and other persons engaged by Supplier in connection with a Contract.
2.13 "Work Results" means all results specifically created for Purchaser under a Contract, including designs,
drawings, software, documentation, reports, data, databases, models, tools, moulds, tooling, analyses, test
methods and other work products.
Offers, Formation of Contract and Order Confirmation
3.1 Offers made by Supplier are binding and, unless otherwise stated, valid for two (2) weeks from receipt by
Purchaser.
3.2 A Purchase Order constitutes Purchaser's offer to contract on these Terms. Supplier accepts the Purchase
Order by written confirmation, electronic acceptance, commencement of performance, dispatch of Deliverables or
other conduct objectively indicating acceptance.
3.3 Until acceptance by Supplier, Purchaser may revoke, amend or replace its Purchase Order at any time.
3.4 Any purported acceptance by Supplier that includes or refers to Supplier's standard terms shall be deemed an
acceptance of the Purchase Order without such terms, unless Purchaser expressly agrees to the variation in
writing. Any acknowledgement, confirmation or invoice purporting to vary these Terms shall have no effect unless
expressly accepted in writing by Purchaser.
3.5 Supplier shall confirm each Purchase Order within the period requested by Purchaser. Failure to confirm
within such period does not prevent contract formation by Supplier's conduct under Clause 3.2.
Prices, Taxes and Payment
4.1 Unless otherwise stated in the Purchase Order, prices are fixed and include all costs, charges, packaging,
insurance, loading, transport, export formalities, customs formalities, duties, fees and other amounts payable by
Supplier under the applicable Incoterms(R) 2020 rule and the Contract.
4.2 Any VAT, GST, sales tax or similar indirect tax chargeable to Purchaser under Applicable Laws shall be
shown separately on a valid tax invoice. Supplier shall be responsible for taxes, levies, customs duties, charges
and formalities within Supplier's responsibility under the Contract, the applicable Incoterms(R) rule and Applicable
Laws.
4.3 Payment shall be made after complete and conforming receipt of the Deliverables, receipt of all required
documents, completion of any agreed inspection, sampling or assay process, receipt of final accepted net dry
weight and assay results where applicable, and receipt of a valid invoice. Unless otherwise agreed, payment shall
be made either within fourteen (14) days with a three percent (3%) early payment discount or within thirty (30)
days net.
4.4 Purchaser may take the early payment discount even where Purchaser sets off claims, withholds disputed
amounts, retains payments due to non-conformity or missing documents, or exercises any contractual remedy.
Payment does not constitute acceptance, waiver, acknowledgement of conformity or release of Supplier.
4.5 Purchaser may withhold payment in whole or in part where Deliverables are non-conforming, contaminated,
unlawfully sourced, incorrectly classified, unlawfully shipped, incomplete, undocumented, subject to third-party
claims, or otherwise affected by a material compliance, title, quality or delivery issue.
4.6 If an unforeseeable event beyond the reasonable control of the parties causes a material change in the
economic basis of a Contract and increases Supplier's direct cost of performance by more than ten percent
(10%), either party may request good-faith negotiations. If no agreement is reached within ten (10) Business
Days, Purchaser may terminate the affected Purchase Order without liability for anticipated profits, provided that
Purchaser shall pay for conforming Deliverables properly supplied before termination.
Delivery Dates, Delays and Cover Purchase
5.1 Agreed delivery dates, performance dates, collection dates, shipping windows and document delivery dates
are binding. Time is of the essence unless Purchaser expressly agrees otherwise in writing.
5.2 Supplier shall notify Purchaser immediately in writing of any actual or threatened delay, stating the reasons,
expected duration, affected quantities, mitigation measures and revised delivery plan. Such notification does not
release Supplier from liability.
5.3 Supplier is liable for all losses, damages, costs and expenses arising from delay, including replacement
procurement costs, cover purchase costs, price differences, transport costs, expedited freight, storage,
demurrage, testing costs, administrative costs, legal fees and customer claims.
5.4 If Supplier fails to meet an agreed delivery or performance date, Supplier shall pay liquidated damages at the
rate of 0.1 percent of the value of the delayed Deliverables for each Business Day of delay, capped at 5 percent
of the relevant Purchase Order value. The parties acknowledge that timely delivery is of material commercial
importance to Purchaser, including for supply continuity, trading commitments, customer commitments, inventory
management, price exposure and replacement sourcing. The liquidated damages represent a reasonable and
proportionate protection of Purchaser's legitimate interest in timely performance and are not intended to operate
as a penalty.
5.5 Purchaser may claim damages exceeding the liquidated damages to the extent permitted by Applicable Laws,
provided that any liquidated damages paid shall be credited against such damages. Liquidated damages shall not
accrue to the extent Supplier proves that the delay was directly caused by a Force Majeure Event and Supplier
complied with its notice and mitigation obligations under Clause 25.
5.6 If Supplier fails to deliver conforming Deliverables on time, delivers non-conforming Deliverables, fails to
provide required documents or otherwise materially breaches the Contract, Purchaser may purchase substitute
materials or services from third parties. Supplier shall reimburse Purchaser for all additional costs, including any
price difference, transport costs, inspection costs, expedited freight, storage, demurrage, administrative costs and
reasonable legal fees. Purchaser's right to cover purchase is without prejudice to liquidated damages, termination
rights, indemnities and any other rights or remedies.
Incoterms, Place of Delivery, Shipping Documents and Packaging
6.1 Unless otherwise stated in the Purchase Order, delivery shall be DDP Incoterms(R) 2020 to the place named
in the Purchase Order. If DDP is not legally or operationally feasible, delivery shall be DAP Incoterms(R) 2020 to
the place named by Purchaser, unless Purchaser expressly agrees another Incoterms(R) rule in writing.
6.2 Supplier shall remain responsible for all export clearance, shipment documentation, certificates of origin,
customs classification, waste shipment documents, permits, consents, licences and other documents required up
to delivery, unless expressly agreed otherwise in the Purchase Order.
6.3 Unless otherwise agreed, delivery shall be made to the delivery address indicated in the Purchase Order.
Where Supplier arranges carriage, Supplier shall select suitable, lawful and cost-effective freight conditions and
shall prepare all transport documents accurately and completely.
6.4 Each delivery shall include shipping documents indicating the Purchase Order number, order date, line item
numbers, quantity, weight, origin, classification, transport route and, where applicable, waste shipment, export
control, customs and safety information. Electronic delivery documentation is preferred where legally permissible.
6.5 Supplier shall comply with all legal requirements relating to delivery, transport, packaging, marking and
labelling, including all applicable local, foreign, transit and destination-country regulations. Non-applicable labels
must be removed. Packaging material shall be limited to what is necessary and shall be safe, suitable and clearly
labelled.
6.6 Supplier is liable for all damage, contamination, delay, rejection, seizure, regulatory action or loss caused by
insufficient, faulty, unlawful or misleading packaging, marking, labelling or documentation.
6.7 Packaging becomes the property of Purchaser or, at Purchaser's option, shall be taken back by Supplier free
of charge. Packaging costs will be reimbursed only if expressly agreed in the Purchase Order.
6.8 The use of packaging materials classified as hazardous, restricted or special waste under Applicable Laws is
not permitted unless expressly approved by Purchaser in writing. If such materials are delivered without approval,Purchaser may return them at Supplier's expense, require Supplier to collect them, or dispose of them properly at Supplier's cost.
Transfer of Risk and Title
7.1 Risk of loss or damage shall pass to Purchaser in accordance with the agreed Incoterms(R) 2020 rule,
provided that risk shall not pass before physical delivery at the named place and a reasonable opportunity for
Purchaser to inspect the Deliverables where inspection or acceptance is required.
7.2 Risk in non-conforming, contaminated, incorrectly classified, unlawfully sourced, unlawfully shipped,
incomplete or undocumented Deliverables remains with Supplier until Purchaser expressly accepts such
Deliverables in writing.
7.3 Title to the Deliverables shall pass to Purchaser upon the earlier of physical delivery at the named place,
payment, or acceptance where acceptance is expressly required, free from any retention of title, lien, charge,
pledge, encumbrance or third-party right. Any retention-of-title rights asserted by Supplier or its upstream
suppliers are excluded.
7.4 Supplier warrants that it has full right, title and authority to sell and transfer the Deliverables and that no third
party has any ownership, security, retention-of-title, seizure, confiscation, tracing or recovery claim in respect of
the Deliverables.
Materials Classification, Origin and Chain of Title
8.1 Supplier represents and warrants that all Materials supplied under a Contract conform strictly to the agreed
Specifications, including grade, composition, quality, quantity, moisture limits, impurity limits, contamination limits,
origin requirements and documentation requirements.
8.2 Supplier represents and warrants that all Materials are lawfully sourced, collected, extracted, produced,
recycled, recovered, processed, stored, transported, exported, imported and supplied.
8.3 Supplier represents and warrants that all Materials are supplied with good and marketable title, free from any
lien, charge, retention of title, encumbrance, third-party right, seizure risk, confiscation risk or ownership dispute.
8.4 Supplier shall not supply Materials that are stolen, illegally mined, illegally exported, illegally imported,
unlawfully recycled, unlawfully collected, unlawfully obtained, subject to illegal waste shipment, connected with
forced labour or otherwise tainted by illegality.
8.5 Supplier shall not supply Materials that originate from, involve or benefit any sanctioned, restricted,
embargoed or prohibited person, entity, vessel, country, region, end-use or supply chain.
8.6 Supplier shall provide Purchaser with all documents reasonably required by Purchaser, including certificates
of origin, certificates of analysis, assay reports, weighbridge tickets, customs documents, export and import
licences, transport documents, safety data sheets, waste classification documents, end-of-waste evidence, chain-
of-custody records, supplier declarations and any other compliance documentation required under Applicable
Laws or the Purchase Order.
8.7 Supplier shall maintain complete records evidencing origin, chain of custody, lawful sourcing, ownership
chain, compliance status, classification, shipment and quality for at least ten (10) years after delivery, or longer if
required by Applicable Laws, and shall provide such records to Purchaser upon request.
Secondary Raw Materials, Waste, End-of-Waste and Shipment Compliance
9.1 Where Materials are or have been waste, scrap, residues, recyclates, by-products or materials derived from
waste streams, Supplier shall be solely responsible for determining, documenting and proving their correct legal
classification under Applicable Laws, including whether such Materials qualify as waste, hazardous waste, non-
hazardous waste, green-listed waste, by-products or end-of-waste materials.
9.2 Supplier shall not supply any Materials that are classified as hazardous waste, restricted waste, radioactive
material, contaminated material, illegally shipped waste or material subject to prior informed consent or other
shipment restrictions unless expressly approved by Purchaser in writing and unless all permits, notifications,
consents and documents required under Applicable Laws have been obtained before shipment.
9.3 Supplier shall provide Purchaser before dispatch with all classification codes and documents required for
lawful shipment, transit, import, export, storage, processing, use, resale or recovery of the Materials, including,
where applicable, Basel Convention codes, OECD codes, EU waste codes, Annex VII documents, notification
documents, prior informed consent documents, end-of-waste certificates and evidence of environmentally sound
management.
9.4 If any Materials are shipped from, to, within or through the European Union and are or may be classified as
waste, Supplier shall comply with all applicable EU and national waste shipment rules, including Regulation (EU)
2024/1157 on shipments of waste, Regulation (EC) No 1013/2006 to the extent applicable during any transitional
period, the Basel Convention, OECD rules and all national implementing rules.
9.5 Supplier shall be responsible for all notifications, consents, permits, Annex VII documents, movement
documents, electronic submissions, facility audits, recovery or disposal confirmations and other requirements
applicable to the shipment. Supplier shall not dispatch any Materials until all legally required approvals and
documents have been obtained and provided to Purchaser.
9.6 Supplier shall indemnify Purchaser against all losses, delays, storage costs, demurrage, seizure, confiscation,
fines, penalties, return shipment costs, disposal costs, treatment costs, legal fees and third-party claims arising
from incorrect classification, missing documents, illegal shipment, contamination or breach of waste shipment
laws.
9.7 Purchaser may reject, quarantine, return, dispose of or require Supplier to collect any Materials affected by
incorrect classification, missing documents, illegal shipment, contamination or regulatory concern, at Supplier's
risk and expense.
Quantity, Weight, Sampling, Assay and Quality
10.1 Excess, short or partial deliveries are not permitted unless expressly agreed by Purchaser. Quantities shall
be determined according to the measurements, weighing, sampling and assay procedures applied by Purchaser
or by an independent laboratory, inspector or surveyor appointed or approved by Purchaser.
10.2 Unless otherwise agreed in the Purchase Order, quantity and quality shall be determined by Purchaser at the
place of delivery or by an independent laboratory, inspector or surveyor appointed or approved by Purchaser.
Purchaser's measurements, weights, sampling results and assay results shall be binding unless Supplier proves
manifest error.
10.3 Supplier shall provide representative samples, retain split samples and cooperate with all inspection,
weighing, sampling and assay procedures required by Purchaser. Supplier shall not manipulate, blend, dilute,
contaminate, mislabel or otherwise distort samples or Materials.
10.4 Where Materials are priced by weight, metal content, purity, moisture, grade or other analytical parameters,
payment shall be based on the final accepted net dry weight and final assay results after deductions for moisture,
impurities, contamination, penalties, treatment charges, refining charges and other agreed deductions.
10.5 Supplier warrants that the Deliverables comply with the Specifications, Purchase Order, agreed product
descriptions, samples, catalogue information, certificates, statements, advertising claims, Applicable Laws,
recognised industry standards and good industry practice.
10.6 Supplier warrants that the Materials are free from prohibited contamination, radioactive contamination,
hazardous substances, explosive materials, toxic substances, asbestos, mercury, excessive moisture, foreign
matter and any other impurities exceeding the Specifications or legal limits.
10.7 Supplier shall provide comprehensive documentation in English and, where expressly requested in the
Purchase Order, in German, free of charge. For chemicals, hazardous substances, waste-derived materials or
regulated materials, Supplier shall provide safety instructions, safety data sheets and all legally required
compliance documentation, including REACH/RoHS documentation where applicable to the Deliverables or
destination market.
10.8 Goods or Materials obtained from third parties must be carefully inspected by Supplier. Supplier may only
use reliable, lawful and compliant upstream suppliers and shall be responsible for the acts, omissions, breaches
and supply-chain failures of upstream suppliers.
10.9 Supplier shall ensure the availability of spare parts, wear parts or functionally equivalent successors for any
equipment, tooling or ancillary goods supplied to Purchaser for at least ten (10) years after the last delivery, unless the Purchase Order provides otherwise. Supplier shall give Purchaser at least twelve (12) months' written
notice of any end-of-life decision and shall offer a last-time-buy opportunity.
10.10 On reasonable prior notice and during normal business hours, Purchaser may audit Supplier's relevant
facilities, processes, quality records, compliance records, chain-of-custody records and shipment records,
including those of approved subcontractors or upstream suppliers to the extent Supplier can procure access, to
verify compliance with the Contract and Applicable Laws. Audits shall be conducted in a manner that minimises
disruption and respects confidentiality.
Inspection, Notification of Defects and Remedies
11.1 Purchaser shall inspect the Deliverables within a reasonable time after delivery, completion, receipt of
required documents and completion of any agreed sampling or assay process. Acceptance shall occur only upon
Purchaser's written acceptance or deemed acceptance where expressly agreed in the Purchase Order.
11.2 Obvious defects and quantity deviations shall be notified within four (4) weeks after delivery or completion of
the relevant inspection, sampling or assay process, whichever is later. Hidden defects shall be notified without
undue delay after discovery. Purchaser's rights in respect of fraud, wilful concealment, defects not reasonably
discoverable by ordinary inspection, title defects, compliance defects, documentation defects and regulatory
defects remain unaffected.
11.3 Purchaser may require Supplier, at Purchaser's option, to repair, replace, re-perform, sort, clean, reclassify,
redocument, collect, return, dispose of or otherwise remedy defective or non-conforming Deliverables within a
reasonable period specified by Purchaser.
11.4 If Supplier fails to remedy within the specified period, or in urgent cases where delay would create material
commercial, safety, regulatory, environmental or customer risk, Purchaser may remedy the defect itself or through
third parties at Supplier's cost.
11.5 Further rights and remedies, including rejection, price reduction, damages, cover purchase, indemnity,
rescission, termination and injunctive relief, remain unaffected.
11.6 The contractual warranty period is thirty-six (36) months from delivery or, where acceptance is agreed, from
acceptance. Longer mandatory or contractual warranty or limitation periods remain unaffected and take
precedence.
11.7 Repaired, replaced, re-performed or otherwise remedied Deliverables shall be warranted anew for the longer
of twelve (12) months from repair, replacement, re-performance or remediation, or the remainder of the original
warranty period.
Recalls, Returns, Rejections and Regulatory Actions
12.1 Supplier shall promptly notify Purchaser of any actual or suspected defect, contamination, safety issue,
regulatory non-compliance, incorrect classification, unlawful shipment, title issue, sanctions issue, third-party
claim or other matter that may require a field action, recall, withdrawal, return, rejection, customer notification,
authority notification or corrective action.
12.2 Supplier shall cooperate fully with Purchaser, customers, logistics providers, laboratories, insurers and
competent authorities in relation to any investigation, containment, recall, withdrawal, return, rejection, corrective
action or regulatory response.
12.3 To the extent caused by Supplier's breach, defect, non-conformity, incorrect classification, documentation
failure or non-compliance, Supplier shall bear all reasonable costs of investigation, testing, containment, storage,
demurrage, replacement, return shipment, recall, customer communication, regulatory response, corrective
action, disposal, treatment and legal advice.
12.4 Purchaser may decide in its reasonable discretion whether to accept, reject, quarantine, return, dispose of,
treat, reprocess or otherwise handle affected Materials, taking into account legal, safety, environmental,
commercial and customer requirements.
Liability, Indemnity and Insurance
13.1 Supplier shall be liable without limitation for all losses, damages, costs and expenses arising from or in
connection with: (a) defective, non-conforming, contaminated, unlawfully sourced or unlawfully shipped Materials;
(b) breach of title, origin, sanctions, export control, customs, environmental, waste shipment or compliance
warranties; (c) third-party claims, regulatory investigations, seizures, fines, penalties, recalls, returns, rejections or
disposal orders; (d) fraud, wilful misconduct, gross negligence or intentional breach; (e) infringement of third-party
rights; (f) breach of confidentiality; and (g) acts or omissions of Supplier Personnel.
13.2 Purchaser may recover from Supplier all direct losses, replacement procurement costs, cover purchase
costs, price differences, transport costs, storage costs, demurrage, testing costs, inspection costs, sorting costs,
treatment costs, disposal costs, legal fees and customer claims arising from Supplier's breach.
13.3 Supplier shall indemnify, defend and hold harmless Purchaser, its Affiliates, officers, directors, employees,
customers and end users from and against all third-party claims, liabilities, losses, damages, fines, penalties,
costs and reasonable legal fees arising out of or in connection with the Deliverables or Supplier's performance,
except to the extent caused by Purchaser's wilful misconduct or gross negligence.
13.4 Supplier shall not be entitled to exclude or limit liability by reference to loss of profit, consequential loss,
indirect loss or similar categories where such loss arises from Supplier's breach of warranties, indemnities, title
obligations, compliance obligations, confidentiality obligations, intellectual property obligations or supply-chain
obligations under these Terms.
13.5 Purchaser shall notify Supplier of indemnified third-party claims within a reasonable time, allow Supplier to
participate in the defence where appropriate, and provide reasonable cooperation. Supplier shall not settle any
claim in a manner that imposes liability, admission, restriction or obligation on Purchaser without Purchaser's prior
written consent.
13.6 Supplier shall maintain insurance appropriate to its obligations and risk profile, including product liability
insurance, public liability insurance, employer's liability insurance, cargo insurance, environmental liability
insurance and, where services, testing, analysis, engineering, software or data processing are supplied,
professional indemnity and cyber liability insurance. Minimum coverage amounts shall be as stated in the
Purchase Order or otherwise reasonably required by Purchaser. Supplier shall provide certificates of insurance
upon request. Insurance shall not limit Supplier's liability.
Intellectual Property, Work Results and Tooling
14.1 Supplier hereby assigns to Purchaser, by way of present assignment of existing rights and future assignment
of future rights, all right, title and interest in and to the Work Results specifically created for Purchaser under the
Contract, including all intellectual property rights therein, to the fullest extent permitted by Applicable Laws.
14.2 To the extent any Work Results or rights therein cannot be assigned by law, Supplier grants Purchaser an
exclusive, perpetual, irrevocable, worldwide, fully paid-up, royalty-free, transferable and sublicensable licence to
use, reproduce, modify, adapt, further develop, distribute, manufacture, have manufactured, maintain and
otherwise exploit the Work Results for any purpose.
14.3 Supplier retains ownership of its pre-existing intellectual property ("Background IP"). To the extent
Background IP is embedded in or necessary to use, maintain, repair, reproduce, modify or exploit the Deliverables
or Work Results, Supplier grants Purchaser a non-exclusive, perpetual, irrevocable, worldwide, fully paid-up,
royalty-free, transferable and sublicensable licence to use such Background IP for those purposes, including for
interoperability, maintenance and the manufacture or procurement of spare and replacement parts.
14.4 Supplier shall execute and procure the execution of all documents and take all actions reasonably required
to perfect, record or evidence Purchaser's ownership or licence rights. Supplier shall ensure that its employees,
contractors and subcontractors validly assign or license all rights required for Supplier to comply with this Clause
14.
14.5 Supplier shall not incorporate open-source software, third-party materials or Background IP into the Work
Results unless disclosed to and approved by Purchaser in writing.
14.6 All tools, moulds, dies, models, samples, drawings, specifications, data, documents, software, equipment
and materials provided by Purchaser or paid for by Purchaser shall be Purchaser's property. Supplier shall mark them as Purchaser's property, keep them separate, maintain them in good condition, insure them at replacement
value and use them only for Purchaser's orders. Supplier shall return them upon request.
Set-off, Rights of Retention and Assignment
15.1 Supplier may exercise rights of set-off, retention or withholding only if its counterclaims are undisputed or
have been finally determined by a court or arbitral tribunal. This also applies to defences of non-performance,
except where mandatory law provides otherwise.
15.2 Supplier may not assign, transfer, pledge, factor, encumber or otherwise dispose of any contractual rights,
claims or receivables without Purchaser's prior written consent.
15.3 Purchaser may set off amounts owed by Purchaser to Supplier against amounts owed by Supplier to
Purchaser. To the extent permitted by Applicable Laws, Supplier agrees that Purchaser may also set off claims
assigned to Purchaser by any Purchaser Affiliate or claims owed by Supplier to any Purchaser Affiliate acting
through Purchaser as collection agent.
15.4 Purchaser may assign or transfer the Contract or any rights under it to an Affiliate, successor, purchaser of
assets or financing provider, provided that Supplier is not materially prejudiced in the performance of its
obligations.
Site Access, Safety and Security
16.1 When Supplier Personnel access Purchaser sites or third-party sites designated by Purchaser, Supplier shall
comply with Purchaser's site rules, safety and security policies, environmental requirements, confidentiality
obligations and Applicable Laws.
16.2 Purchaser may conduct reasonable access controls, identity checks, vehicle checks and baggage controls
by authorised personnel for safety, security, compliance or asset protection reasons. Personal searches require
prior consent and shall comply with applicable employment, privacy and data protection laws. Purchaser may
deny access to any person who refuses a lawful and reasonable control.
16.3 Supplier is responsible for all acts and omissions of Supplier Personnel on Purchaser sites or third-party
sites designated by Purchaser.
Confidentiality
17.1 All information, drawings, designs, plans, data, analyses, prices, customer information, supplier information,
trade flows, commercial terms, business secrets and other confidential information obtained in connection with a
Contract shall be kept confidential and may not be disclosed to third parties or used for purposes other than
performance of the Contract.
17.2 Confidentiality obligations survive for five (5) years after termination or expiry of the Contract. With respect to
trade secrets, obligations survive for as long as such information remains a trade secret. The parties acknowledge
that unauthorised disclosure may cause irreparable harm and that injunctive relief may be sought.
17.3 The confidentiality obligation does not apply to information that Supplier can prove was already lawfully
known to Supplier without confidentiality obligation, became publicly available without breach, was independently
developed without use of Purchaser's information, or must be disclosed by law. If disclosure is legally required,
Supplier shall, to the extent legally permitted, notify Purchaser in advance and disclose only the minimum required
information.
17.4 The existence of the Contract, the Purchase Order, the business relationship and resulting work processes
are also confidential. Documents provided by Purchaser shall be kept carefully, used only for contractual
purposes and returned or securely destroyed upon request or once no longer needed.
17.5 Software, data, analyses, tools, templates, configurations or parameterisations developed by Supplier or
Purchaser in connection with the Contract shall be treated as confidential and returned with all data carriers,
access credentials and documentation after completion of the work or upon request.
17.6 Supplier shall inform its employees, subcontractors and third parties of these confidentiality obligations and
shall ensure their compliance. Supplier remains liable for all damages arising from breaches of these obligations.
Third-Party Rights and IP Infringement Indemnity
18.1 Supplier warrants that the Deliverables and Work Results do not infringe third-party rights in any jurisdiction
where they are manufactured, sourced, processed, delivered, resold, used or exploited.
18.2 Supplier shall indemnify, defend and hold harmless Purchaser, its Affiliates, customers and end users from
all claims, losses, liabilities, costs and expenses, including reasonable attorneys' fees, arising from alleged or
actual infringement, unlawful sourcing, ownership disputes, title defects or third-party rights.
18.3 Purchaser may, at its option, require Supplier to: (a) procure the right to continue using, selling or exploiting
the Deliverables or Work Results; (b) modify or replace them so they are non-infringing without loss of
functionality, quality, value or performance; or (c) take back the affected Deliverables at Supplier's cost and refund
the price, without prejudice to further claims.
18.4 Purchaser's Affiliates, customers and end users may enforce the provisions of the Contract that expressly
confer a benefit on them, including Supplier's indemnity, confidentiality, compliance and intellectual property
obligations, subject to and in accordance with the Contracts (Rights of Third Parties) Ordinance (Cap. 623). The
parties may amend or terminate the Contract without the consent of any such third party.
18.5 This Clause 18 survives termination or expiry of the Contract.
Subcontractors, Carriers, Brokers and Upstream Suppliers
19.1 Supplier may subcontract material obligations only with Purchaser's prior written approval. Planned
subcontractors must be notified in sufficient time before conclusion of the Contract or commencement of the
relevant subcontracted work.
19.2 Supplier remains fully responsible for all acts, omissions, defaults and breaches of subcontractors, carriers,
brokers, agents and upstream suppliers as if they were Supplier's own acts, omissions, defaults and breaches.
19.3 Supplier shall ensure that approved subcontractors, carriers, brokers and upstream suppliers are bound by
written obligations no less protective of Purchaser than these Terms, including confidentiality, compliance, audit,
data protection, intellectual property, origin, chain-of-custody, waste shipment and business continuity obligations.
19.4 Supplier shall not change any critical subcontractor, carrier, broker, route, facility, source, origin or upstream
supplier in a manner that may affect quality, origin, classification, compliance, delivery, risk or price without
Purchaser's prior written approval.
Advertising Materials
20.1 References to the business relationship with Purchaser in advertising, publications, websites, case studies,
press releases, customer lists or marketing materials require Purchaser's prior express written consent.
20.2 Supplier shall not use Purchaser's name, trademarks, logos or trade names without Purchaser's prior
express written consent.
Termination and Step-in
21.1 Either party may terminate the Contract in whole or in part with immediate effect for good cause, including
material breach not remedied within ten (10) Business Days after written notice, insolvency events, persistent
delays, regulatory prohibition, illegal shipment, sanctions risk, serious compliance breach, title defect or quality
failure.
21.2 Purchaser may terminate the Contract or any Purchase Order for convenience, in whole or in part, by written
notice with thirty (30) days' notice. Supplier shall cease work, mitigate costs and follow Purchaser's reasonable
wind-down instructions. Purchaser shall pay for conforming Deliverables properly supplied up to termination and
approved non-cancellable costs expressly incurred for Purchaser's order, but Supplier is not entitled to anticipated
profits, loss of business, consequential damages or termination charges unless expressly agreed in writing.
21.3 In case of material default endangering timely delivery, quality, safety, compliance, legality, title,
documentation or continuity of supply, Purchaser may, after written notice and lapse of a reasonable cure period,
perform itself or engage third parties to perform Supplier's obligations at Supplier's cost.
21.4 For the purpose of Clause 21.3, Supplier grants Purchaser a temporary, non-exclusive, royalty-free licence
to use Supplier's materials, documentation, tools, access rights and information strictly to the extent necessary to
mitigate the default, secure supply, protect customers or comply with Applicable Laws.
21.5 Upon Purchaser's request, Supplier shall assign to Purchaser, or procure assignment of, critical subcontracts
related to the Deliverables to ensure continuity of supply. Supplier shall ensure that critical subcontracts permit
such assignment or step-in where reasonably required by Purchaser.
21.6 Termination does not affect rights, remedies and obligations accrued before termination or clauses intended
to survive, including confidentiality, compliance, data protection, intellectual property, indemnity, liability,
governing law, jurisdiction, records and audit obligations.
Place of Performance, Jurisdiction and Governing Law
22.1 The place of performance for all contractual obligations is the respective delivery address indicated by
Purchaser, unless the Purchase Order provides otherwise.
22.2 The Contract shall be governed by the laws of Hong Kong, excluding its conflict of laws rules and excluding
the United Nations Convention on Contracts for the International Sale of Goods (CISG).
22.3 To the extent permitted by law, the courts of Hong Kong shall have exclusive jurisdiction for any dispute
arising out of or in connection with the Contract. Supplier shall bring proceedings only before the courts of Hong
Kong.
22.4 Purchaser may, at its sole option, bring proceedings against Supplier before the courts of Hong Kong, the
courts of Supplier's place of incorporation or registered office, the courts of the place where Supplier's assets are
located, or any court competent to grant interim, protective, injunctive or enforcement measures.
22.5 Nothing in this Clause prevents Purchaser from seeking interim, protective, injunctive or enforcement
measures in any competent jurisdiction.
Compliance, Anti-Bribery and Supply Chain Due Diligence
23.1 Supplier shall comply with all Applicable Laws relating to anti-bribery, anti-corruption, human rights, labour,
health and safety, environmental protection, product compliance, forced labour, modern slavery, conflict minerals,
responsible sourcing and supply-chain due diligence, to the extent applicable to Supplier, the Deliverables, the
destination market or the performance of the Contract.
23.2 Supplier shall comply with Purchaser's Supplier Code of Conduct and recognised international standards on
human rights, labour, environment and anti-corruption to the extent applicable to Supplier's role, size, risk profile
and supply chain.
23.3 Supplier shall not offer, promise, give, request or accept any bribe, kickback, facilitation payment, improper
advantage or anything of value intended to influence a decision or obtain an improper benefit in connection with
the Contract.
23.4 Where the Materials include or may include tin, tantalum, tungsten, gold, cobalt, lithium, nickel, natural
graphite, rare earths, strategic raw materials, critical raw materials or any other materials subject to supply-chain
due diligence requirements, Supplier shall maintain and provide upon request appropriate due diligence records,
chain-of-custody documentation, country-of-origin information, smelter/refiner information, risk assessments, audit
reports and corrective-action records.
23.5 Supplier shall not supply Materials connected with armed conflict, forced labour, child labour, human
trafficking, illegal mining, illegal waste shipment, serious environmental harm, corruption, sanctioned parties or
other severe adverse impacts.
23.6 Supplier shall maintain risk-based compliance procedures appropriate to its size, role and risk profile,
including due diligence, training, books and records, reporting and corrective-action processes. Supplier shall
implement and publicise a confidential reporting channel where appropriate to Supplier's risk profile and
Applicable Laws.
23.7 Upon reasonable request, Supplier shall provide information and evidence required for Purchaser to verify
compliance with Applicable Laws and Purchaser's Supplier Code of Conduct. Supplier shall permit reasonable audits, including site visits, by Purchaser or third parties mandated by Purchaser and shall promptly remedy
findings.
23.8 Purchaser may reject Materials, suspend payment, suspend performance, terminate the affected Contract
and recover all losses if Supplier breaches this Clause 23 or fails to provide satisfactory evidence of compliance.
Export Controls, Sanctions and Excluded Territory
24.1 The parties do not intend the Materials to be supplied, shipped, resold, processed, incorporated, used or
otherwise made available in or for the Excluded Territory unless Purchaser gives prior written consent.
24.2 Supplier shall not supply Materials that require shipment to, from or through the Excluded Territory or that
require U.S. import formalities, U.S. customs clearance or U.S. destination compliance, unless expressly agreed
by Purchaser in writing.
24.3 Supplier represents and warrants that it, its Affiliates, subcontractors, carriers, brokers, upstream suppliers
and relevant personnel comply with all applicable sanctions, export control, customs, import, anti-boycott and
trade compliance laws, including those of Hong Kong, the People's Republic of China, the European Union, the
United Kingdom and any country of origin, transit or destination.
24.4 U.S. export control or sanctions laws shall apply only to the extent a U.S. nexus exists, including U.S.-origin
items, items subject to the U.S. Export Administration Regulations, U.S. persons, U.S. dollar clearing, U.S.
technology, U.S. software or other legally relevant U.S. connections. Supplier shall notify Purchaser before
acceptance of the Purchase Order if any Deliverables, documents, technology, software, supplier, subcontractor,
vessel, payment route, origin, transit route, destination, end-use or end-user may create U.S. nexus or any
licence, authorisation, restriction or prohibition under Applicable Laws.
24.5 Supplier shall provide Purchaser with all export control classifications, customs tariff classifications, country-
of-origin information, licence requirements, end-use restrictions and sanctions-relevant information applicable to
the Deliverables.
24.6 Supplier shall not supply any Deliverables involving restricted parties, sanctioned parties, prohibited
destinations, prohibited end uses, military end uses, diversion risks, restricted vessels, shell entities or entities
owned or controlled by sanctioned or restricted persons.
24.7 Supplier shall notify Purchaser without undue delay of any change in classification, licence status, sanctions
status, ownership or control, end-use restriction, origin, transit route, destination, vessel, payment route or other
trade compliance matter affecting the Deliverables or Supplier's performance.
24.8 Purchaser may suspend performance, reject Deliverables, withhold payment or terminate the affected
Contract if Purchaser reasonably determines that continued performance may create sanctions, export control,
customs, anti-boycott or trade compliance risk.
25. Force Majeure
25.1 "Force Majeure Event" means an event beyond the affected party's reasonable control that could not have
been prevented by reasonable measures, including natural disasters, war, terrorism, riots, epidemics or
pandemics, governmental actions, general strikes, widespread power or telecommunication outages, port
closures or legally binding trade restrictions. Lack of personnel, materials, components, finance or capacity, and
strikes limited to the affected party's operations, are not Force Majeure unless directly caused by a Force Majeure
Event and not reasonably avoidable or mitigable.
25.2 The affected party shall notify the other party in writing without undue delay and in any event within five (5)
Business Days, describing the event, expected duration, affected obligations and mitigation measures. The
affected party shall use all reasonable efforts to mitigate and overcome the effects.
25.3 Deadlines and delivery dates shall be extended only by the period during which performance is directly
prevented by the Force Majeure Event and the time reasonably required to resume performance. The unaffected
party may request partial deliveries, alternative routes, substitute materials and reasonable volume allocation.
25.4 Supplier shall allocate available capacity and inventory to Purchaser on a fair and non-discriminatory basis
and no less favourably than to similarly situated customers.
25.5 If a Force Majeure Event continues for more than thirty (30) consecutive days, the parties shall discuss
schedule, routing and volume adjustments in good faith. If no solution is reached within ten (10) additional days,
either party may terminate the affected part upon written notice without liability for non-performance caused by the
Force Majeure Event. Payment obligations for Deliverables already received and accepted remain unaffected.
26. Data Protection
26.1 The parties do not intend Supplier to process personal data on behalf of Purchaser under the Contract. Any
processing of personal data shall be limited to ordinary business contact data required for contract administration,
logistics, invoicing, compliance checks and communication.
26.2 Each party shall comply with the data protection and privacy laws applicable to it, including the Hong Kong
Personal Data (Privacy) Ordinance (Cap. 486) and, where applicable, the EU GDPR or other mandatory data
protection laws.
26.3 If Supplier processes personal data on behalf of Purchaser or obtains access to Purchaser personal data
beyond ordinary business contact data, Supplier shall notify Purchaser in advance and the parties shall enter into
an appropriate data processing agreement before such processing begins.
26.4 Supplier shall implement appropriate technical and organisational measures to protect personal data
processed in connection with the Contract and shall notify Purchaser without undue delay of any personal data
breach affecting Purchaser data.
27. Notices, Written Form and No Oral Modification
27.1 Any notice under the Contract shall be in writing and delivered by hand, courier, registered mail or email to
the addresses specified in the Purchase Order or otherwise notified in writing by the receiving party.
27.2 Notices by email shall be deemed received when sent, provided that no automated delivery failure notice is
received, or on the next Business Day if sent outside normal business hours at the recipient's place of business.
27.3 Amendments and supplements to the Contract, including this written form clause, must be made in writing.
Email is sufficient unless Applicable Laws require a stricter form.
27.4 No waiver of any right shall be effective unless in writing. Failure or delay to exercise a right does not operate
as a waiver.
27.5 The Contract may be executed, accepted or amended electronically, including by email, electronic signature
or electronic procurement platform, unless Applicable Laws require a different form.
28. Final Provisions
28.1 The invalidity, illegality or unenforceability of any provision of the Contract or these Terms shall not affect the
validity of the remaining provisions.
28.2 The parties shall replace any invalid, illegal or unenforceable provision with a valid, legal and enforceable
provision that comes as close as possible to the economic purpose of the original provision.
28.3 In the event of discrepancies between the English text of these Terms and any translation, the English
version shall prevail.
28.4 Headings are for convenience only and do not affect interpretation.
28.5 These Terms may be executed or accepted in counterparts where applicable. Each counterpart constitutes
an original and all counterparts together constitute one instrument.
Scope of Application
1.1 These General Terms and Conditions of Purchase (the "Terms") apply to all contracts for the purchase,
acquisition, trading, delivery and, where applicable, processing, sorting, recycling, recovery, testing, analysis,
storage, transport or related services concerning Primary Raw Materials, Secondary Raw Materials and other
Materials, as well as any ancillary goods, works and services, between AURAC Asia Limited ("Purchaser") and
the supplier ("Supplier").
1.2 These Terms apply to each Purchase Order issued by Purchaser that refers to these Terms or otherwise
makes them available to Supplier before or at the time of contract formation. Supplier acknowledges that
Purchaser issues Purchase Orders exclusively on the basis of these Terms, unless Purchaser expressly agrees
otherwise in writing.
1.3 Conflicting, additional or deviating terms of Supplier shall not apply, regardless of whether they are attached to
or referenced in any quotation, acknowledgement, confirmation, delivery note, invoice, electronic platform
message or other document. Purchaser's receipt of deliveries, performance, documents or invoices, payment or
silence shall not constitute acceptance of Supplier's terms.
1.4 Purchaser's Supplier Code of Conduct and any policies expressly referenced in the Purchase Order or made
reasonably available to Supplier form part of the Contract in the version applicable on the date of the Purchase
Order. Updates to such policies apply to future Purchase Orders. Updates apply to existing Contracts only to the
extent required by Applicable Laws, expressly agreed by Supplier, or not materially increasing Supplier's cost, risk
or operational burden.
1.5 In the event of conflict, individually negotiated terms expressly agreed in writing by Purchaser prevail over
these Terms. Otherwise, the order of precedence is: (i) any master or individually negotiated agreement signed by
both parties; (ii) the Purchase Order including its schedules; (iii) these Terms; (iv) Purchaser's specifications,
drawings, quality standards, compliance requirements and policies; and (v) Supplier's quotation, excluding
Supplier's standard terms.
Definitions
2.1 "Affiliate" means, in relation to a party, any entity that directly or indirectly controls, is controlled by, or is under
common control with that party.
2.2 "Applicable Laws" means all laws, ordinances, regulations, sanctions, export control rules, customs rules,
waste shipment rules, environmental laws, product safety laws, anti-bribery laws, human rights and supply-chain
laws applicable to Supplier, Purchaser, the Materials, the place of origin, collection, processing, storage,
shipment, transit, delivery, destination or use.
2.3 "Business Day" means any day other than a Saturday, Sunday or public holiday in Hong Kong.
2.4 "Contract" means the contract formed between Purchaser and Supplier in accordance with these Terms,
including the applicable Purchase Order and all documents incorporated by reference.
2.5 "Deliverables" means all Materials, goods, works, services, samples, software, documentation, reports, data,
certificates, test results, analyses and other items to be supplied by Supplier under a Contract.
2.6 "Excluded Territory" means the United States of America, including its territories and possessions.
2.7 "Materials" means Primary Raw Materials, Secondary Raw Materials and any other commodities, metals,
minerals, concentrates, ores, scrap, residues, recyclates, by-products, semi-finished materials, samples and
related deliverables supplied under a Contract.
2.8 "Primary Raw Materials" means raw materials obtained from extraction, mining, harvesting, production or
other primary sources.
2.9 "Purchase Order" means Purchaser's written or electronic order, purchase order, call-off, release, schedule or
other procurement instruction issued to Supplier.
2.10 "Secondary Raw Materials" means materials obtained from recycling, recovery, reprocessing, sorting,
dismantling, industrial by-products, manufacturing scrap, end-of-life products or other secondary sources, whether
or not such materials qualify as waste, by-products or end-of-waste materials under Applicable Laws.
2.11 "Specifications" means the agreed grade, composition, quality, quantity, tolerance, moisture limit, impurity
limit, contamination limit, origin, documentation, packaging, labelling, technical, safety, environmental, assay and
other requirements applicable to the Deliverables.
2.12 "Supplier Personnel" means Supplier's employees, directors, officers, agents, subcontractors, carriers,
brokers, upstream suppliers, consultants and other persons engaged by Supplier in connection with a Contract.
2.13 "Work Results" means all results specifically created for Purchaser under a Contract, including designs,
drawings, software, documentation, reports, data, databases, models, tools, moulds, tooling, analyses, test
methods and other work products.
Offers, Formation of Contract and Order Confirmation
3.1 Offers made by Supplier are binding and, unless otherwise stated, valid for two (2) weeks from receipt by
Purchaser.
3.2 A Purchase Order constitutes Purchaser's offer to contract on these Terms. Supplier accepts the Purchase
Order by written confirmation, electronic acceptance, commencement of performance, dispatch of Deliverables or
other conduct objectively indicating acceptance.
3.3 Until acceptance by Supplier, Purchaser may revoke, amend or replace its Purchase Order at any time.
3.4 Any purported acceptance by Supplier that includes or refers to Supplier's standard terms shall be deemed an
acceptance of the Purchase Order without such terms, unless Purchaser expressly agrees to the variation in
writing. Any acknowledgement, confirmation or invoice purporting to vary these Terms shall have no effect unless
expressly accepted in writing by Purchaser.
3.5 Supplier shall confirm each Purchase Order within the period requested by Purchaser. Failure to confirm
within such period does not prevent contract formation by Supplier's conduct under Clause 3.2.
Prices, Taxes and Payment
4.1 Unless otherwise stated in the Purchase Order, prices are fixed and include all costs, charges, packaging,
insurance, loading, transport, export formalities, customs formalities, duties, fees and other amounts payable by
Supplier under the applicable Incoterms(R) 2020 rule and the Contract.
4.2 Any VAT, GST, sales tax or similar indirect tax chargeable to Purchaser under Applicable Laws shall be
shown separately on a valid tax invoice. Supplier shall be responsible for taxes, levies, customs duties, charges
and formalities within Supplier's responsibility under the Contract, the applicable Incoterms(R) rule and Applicable
Laws.
4.3 Payment shall be made after complete and conforming receipt of the Deliverables, receipt of all required
documents, completion of any agreed inspection, sampling or assay process, receipt of final accepted net dry
weight and assay results where applicable, and receipt of a valid invoice. Unless otherwise agreed, payment shall
be made either within fourteen (14) days with a three percent (3%) early payment discount or within thirty (30)
days net.
4.4 Purchaser may take the early payment discount even where Purchaser sets off claims, withholds disputed
amounts, retains payments due to non-conformity or missing documents, or exercises any contractual remedy.
Payment does not constitute acceptance, waiver, acknowledgement of conformity or release of Supplier.
4.5 Purchaser may withhold payment in whole or in part where Deliverables are non-conforming, contaminated,
unlawfully sourced, incorrectly classified, unlawfully shipped, incomplete, undocumented, subject to third-party
claims, or otherwise affected by a material compliance, title, quality or delivery issue.
4.6 If an unforeseeable event beyond the reasonable control of the parties causes a material change in the
economic basis of a Contract and increases Supplier's direct cost of performance by more than ten percent
(10%), either party may request good-faith negotiations. If no agreement is reached within ten (10) Business
Days, Purchaser may terminate the affected Purchase Order without liability for anticipated profits, provided that
Purchaser shall pay for conforming Deliverables properly supplied before termination.
Delivery Dates, Delays and Cover Purchase
5.1 Agreed delivery dates, performance dates, collection dates, shipping windows and document delivery dates
are binding. Time is of the essence unless Purchaser expressly agrees otherwise in writing.
5.2 Supplier shall notify Purchaser immediately in writing of any actual or threatened delay, stating the reasons,
expected duration, affected quantities, mitigation measures and revised delivery plan. Such notification does not
release Supplier from liability.
5.3 Supplier is liable for all losses, damages, costs and expenses arising from delay, including replacement
procurement costs, cover purchase costs, price differences, transport costs, expedited freight, storage,
demurrage, testing costs, administrative costs, legal fees and customer claims.
5.4 If Supplier fails to meet an agreed delivery or performance date, Supplier shall pay liquidated damages at the
rate of 0.1 percent of the value of the delayed Deliverables for each Business Day of delay, capped at 5 percent
of the relevant Purchase Order value. The parties acknowledge that timely delivery is of material commercial
importance to Purchaser, including for supply continuity, trading commitments, customer commitments, inventory
management, price exposure and replacement sourcing. The liquidated damages represent a reasonable and
proportionate protection of Purchaser's legitimate interest in timely performance and are not intended to operate
as a penalty.
5.5 Purchaser may claim damages exceeding the liquidated damages to the extent permitted by Applicable Laws,
provided that any liquidated damages paid shall be credited against such damages. Liquidated damages shall not
accrue to the extent Supplier proves that the delay was directly caused by a Force Majeure Event and Supplier
complied with its notice and mitigation obligations under Clause 25.
5.6 If Supplier fails to deliver conforming Deliverables on time, delivers non-conforming Deliverables, fails to
provide required documents or otherwise materially breaches the Contract, Purchaser may purchase substitute
materials or services from third parties. Supplier shall reimburse Purchaser for all additional costs, including any
price difference, transport costs, inspection costs, expedited freight, storage, demurrage, administrative costs and
reasonable legal fees. Purchaser's right to cover purchase is without prejudice to liquidated damages, termination
rights, indemnities and any other rights or remedies.
Incoterms, Place of Delivery, Shipping Documents and Packaging
6.1 Unless otherwise stated in the Purchase Order, delivery shall be DDP Incoterms(R) 2020 to the place named
in the Purchase Order. If DDP is not legally or operationally feasible, delivery shall be DAP Incoterms(R) 2020 to
the place named by Purchaser, unless Purchaser expressly agrees another Incoterms(R) rule in writing.
6.2 Supplier shall remain responsible for all export clearance, shipment documentation, certificates of origin,
customs classification, waste shipment documents, permits, consents, licences and other documents required up
to delivery, unless expressly agreed otherwise in the Purchase Order.
6.3 Unless otherwise agreed, delivery shall be made to the delivery address indicated in the Purchase Order.
Where Supplier arranges carriage, Supplier shall select suitable, lawful and cost-effective freight conditions and
shall prepare all transport documents accurately and completely.
6.4 Each delivery shall include shipping documents indicating the Purchase Order number, order date, line item
numbers, quantity, weight, origin, classification, transport route and, where applicable, waste shipment, export
control, customs and safety information. Electronic delivery documentation is preferred where legally permissible.
6.5 Supplier shall comply with all legal requirements relating to delivery, transport, packaging, marking and
labelling, including all applicable local, foreign, transit and destination-country regulations. Non-applicable labels
must be removed. Packaging material shall be limited to what is necessary and shall be safe, suitable and clearly
labelled.
6.6 Supplier is liable for all damage, contamination, delay, rejection, seizure, regulatory action or loss caused by
insufficient, faulty, unlawful or misleading packaging, marking, labelling or documentation.
6.7 Packaging becomes the property of Purchaser or, at Purchaser's option, shall be taken back by Supplier free
of charge. Packaging costs will be reimbursed only if expressly agreed in the Purchase Order.
6.8 The use of packaging materials classified as hazardous, restricted or special waste under Applicable Laws is
not permitted unless expressly approved by Purchaser in writing. If such materials are delivered without approval,Purchaser may return them at Supplier's expense, require Supplier to collect them, or dispose of them properly at Supplier's cost.
Transfer of Risk and Title
7.1 Risk of loss or damage shall pass to Purchaser in accordance with the agreed Incoterms(R) 2020 rule,
provided that risk shall not pass before physical delivery at the named place and a reasonable opportunity for
Purchaser to inspect the Deliverables where inspection or acceptance is required.
7.2 Risk in non-conforming, contaminated, incorrectly classified, unlawfully sourced, unlawfully shipped,
incomplete or undocumented Deliverables remains with Supplier until Purchaser expressly accepts such
Deliverables in writing.
7.3 Title to the Deliverables shall pass to Purchaser upon the earlier of physical delivery at the named place,
payment, or acceptance where acceptance is expressly required, free from any retention of title, lien, charge,
pledge, encumbrance or third-party right. Any retention-of-title rights asserted by Supplier or its upstream
suppliers are excluded.
7.4 Supplier warrants that it has full right, title and authority to sell and transfer the Deliverables and that no third
party has any ownership, security, retention-of-title, seizure, confiscation, tracing or recovery claim in respect of
the Deliverables.
Materials Classification, Origin and Chain of Title
8.1 Supplier represents and warrants that all Materials supplied under a Contract conform strictly to the agreed
Specifications, including grade, composition, quality, quantity, moisture limits, impurity limits, contamination limits,
origin requirements and documentation requirements.
8.2 Supplier represents and warrants that all Materials are lawfully sourced, collected, extracted, produced,
recycled, recovered, processed, stored, transported, exported, imported and supplied.
8.3 Supplier represents and warrants that all Materials are supplied with good and marketable title, free from any
lien, charge, retention of title, encumbrance, third-party right, seizure risk, confiscation risk or ownership dispute.
8.4 Supplier shall not supply Materials that are stolen, illegally mined, illegally exported, illegally imported,
unlawfully recycled, unlawfully collected, unlawfully obtained, subject to illegal waste shipment, connected with
forced labour or otherwise tainted by illegality.
8.5 Supplier shall not supply Materials that originate from, involve or benefit any sanctioned, restricted,
embargoed or prohibited person, entity, vessel, country, region, end-use or supply chain.
8.6 Supplier shall provide Purchaser with all documents reasonably required by Purchaser, including certificates
of origin, certificates of analysis, assay reports, weighbridge tickets, customs documents, export and import
licences, transport documents, safety data sheets, waste classification documents, end-of-waste evidence, chain-
of-custody records, supplier declarations and any other compliance documentation required under Applicable
Laws or the Purchase Order.
8.7 Supplier shall maintain complete records evidencing origin, chain of custody, lawful sourcing, ownership
chain, compliance status, classification, shipment and quality for at least ten (10) years after delivery, or longer if
required by Applicable Laws, and shall provide such records to Purchaser upon request.
Secondary Raw Materials, Waste, End-of-Waste and Shipment Compliance
9.1 Where Materials are or have been waste, scrap, residues, recyclates, by-products or materials derived from
waste streams, Supplier shall be solely responsible for determining, documenting and proving their correct legal
classification under Applicable Laws, including whether such Materials qualify as waste, hazardous waste, non-
hazardous waste, green-listed waste, by-products or end-of-waste materials.
9.2 Supplier shall not supply any Materials that are classified as hazardous waste, restricted waste, radioactive
material, contaminated material, illegally shipped waste or material subject to prior informed consent or other
shipment restrictions unless expressly approved by Purchaser in writing and unless all permits, notifications,
consents and documents required under Applicable Laws have been obtained before shipment.
9.3 Supplier shall provide Purchaser before dispatch with all classification codes and documents required for
lawful shipment, transit, import, export, storage, processing, use, resale or recovery of the Materials, including,
where applicable, Basel Convention codes, OECD codes, EU waste codes, Annex VII documents, notification
documents, prior informed consent documents, end-of-waste certificates and evidence of environmentally sound
management.
9.4 If any Materials are shipped from, to, within or through the European Union and are or may be classified as
waste, Supplier shall comply with all applicable EU and national waste shipment rules, including Regulation (EU)
2024/1157 on shipments of waste, Regulation (EC) No 1013/2006 to the extent applicable during any transitional
period, the Basel Convention, OECD rules and all national implementing rules.
9.5 Supplier shall be responsible for all notifications, consents, permits, Annex VII documents, movement
documents, electronic submissions, facility audits, recovery or disposal confirmations and other requirements
applicable to the shipment. Supplier shall not dispatch any Materials until all legally required approvals and
documents have been obtained and provided to Purchaser.
9.6 Supplier shall indemnify Purchaser against all losses, delays, storage costs, demurrage, seizure, confiscation,
fines, penalties, return shipment costs, disposal costs, treatment costs, legal fees and third-party claims arising
from incorrect classification, missing documents, illegal shipment, contamination or breach of waste shipment
laws.
9.7 Purchaser may reject, quarantine, return, dispose of or require Supplier to collect any Materials affected by
incorrect classification, missing documents, illegal shipment, contamination or regulatory concern, at Supplier's
risk and expense.
Quantity, Weight, Sampling, Assay and Quality
10.1 Excess, short or partial deliveries are not permitted unless expressly agreed by Purchaser. Quantities shall
be determined according to the measurements, weighing, sampling and assay procedures applied by Purchaser
or by an independent laboratory, inspector or surveyor appointed or approved by Purchaser.
10.2 Unless otherwise agreed in the Purchase Order, quantity and quality shall be determined by Purchaser at the
place of delivery or by an independent laboratory, inspector or surveyor appointed or approved by Purchaser.
Purchaser's measurements, weights, sampling results and assay results shall be binding unless Supplier proves
manifest error.
10.3 Supplier shall provide representative samples, retain split samples and cooperate with all inspection,
weighing, sampling and assay procedures required by Purchaser. Supplier shall not manipulate, blend, dilute,
contaminate, mislabel or otherwise distort samples or Materials.
10.4 Where Materials are priced by weight, metal content, purity, moisture, grade or other analytical parameters,
payment shall be based on the final accepted net dry weight and final assay results after deductions for moisture,
impurities, contamination, penalties, treatment charges, refining charges and other agreed deductions.
10.5 Supplier warrants that the Deliverables comply with the Specifications, Purchase Order, agreed product
descriptions, samples, catalogue information, certificates, statements, advertising claims, Applicable Laws,
recognised industry standards and good industry practice.
10.6 Supplier warrants that the Materials are free from prohibited contamination, radioactive contamination,
hazardous substances, explosive materials, toxic substances, asbestos, mercury, excessive moisture, foreign
matter and any other impurities exceeding the Specifications or legal limits.
10.7 Supplier shall provide comprehensive documentation in English and, where expressly requested in the
Purchase Order, in German, free of charge. For chemicals, hazardous substances, waste-derived materials or
regulated materials, Supplier shall provide safety instructions, safety data sheets and all legally required
compliance documentation, including REACH/RoHS documentation where applicable to the Deliverables or
destination market.
10.8 Goods or Materials obtained from third parties must be carefully inspected by Supplier. Supplier may only
use reliable, lawful and compliant upstream suppliers and shall be responsible for the acts, omissions, breaches
and supply-chain failures of upstream suppliers.
10.9 Supplier shall ensure the availability of spare parts, wear parts or functionally equivalent successors for any
equipment, tooling or ancillary goods supplied to Purchaser for at least ten (10) years after the last delivery, unless the Purchase Order provides otherwise. Supplier shall give Purchaser at least twelve (12) months' written
notice of any end-of-life decision and shall offer a last-time-buy opportunity.
10.10 On reasonable prior notice and during normal business hours, Purchaser may audit Supplier's relevant
facilities, processes, quality records, compliance records, chain-of-custody records and shipment records,
including those of approved subcontractors or upstream suppliers to the extent Supplier can procure access, to
verify compliance with the Contract and Applicable Laws. Audits shall be conducted in a manner that minimises
disruption and respects confidentiality.
Inspection, Notification of Defects and Remedies
11.1 Purchaser shall inspect the Deliverables within a reasonable time after delivery, completion, receipt of
required documents and completion of any agreed sampling or assay process. Acceptance shall occur only upon
Purchaser's written acceptance or deemed acceptance where expressly agreed in the Purchase Order.
11.2 Obvious defects and quantity deviations shall be notified within four (4) weeks after delivery or completion of
the relevant inspection, sampling or assay process, whichever is later. Hidden defects shall be notified without
undue delay after discovery. Purchaser's rights in respect of fraud, wilful concealment, defects not reasonably
discoverable by ordinary inspection, title defects, compliance defects, documentation defects and regulatory
defects remain unaffected.
11.3 Purchaser may require Supplier, at Purchaser's option, to repair, replace, re-perform, sort, clean, reclassify,
redocument, collect, return, dispose of or otherwise remedy defective or non-conforming Deliverables within a
reasonable period specified by Purchaser.
11.4 If Supplier fails to remedy within the specified period, or in urgent cases where delay would create material
commercial, safety, regulatory, environmental or customer risk, Purchaser may remedy the defect itself or through
third parties at Supplier's cost.
11.5 Further rights and remedies, including rejection, price reduction, damages, cover purchase, indemnity,
rescission, termination and injunctive relief, remain unaffected.
11.6 The contractual warranty period is thirty-six (36) months from delivery or, where acceptance is agreed, from
acceptance. Longer mandatory or contractual warranty or limitation periods remain unaffected and take
precedence.
11.7 Repaired, replaced, re-performed or otherwise remedied Deliverables shall be warranted anew for the longer
of twelve (12) months from repair, replacement, re-performance or remediation, or the remainder of the original
warranty period.
Recalls, Returns, Rejections and Regulatory Actions
12.1 Supplier shall promptly notify Purchaser of any actual or suspected defect, contamination, safety issue,
regulatory non-compliance, incorrect classification, unlawful shipment, title issue, sanctions issue, third-party
claim or other matter that may require a field action, recall, withdrawal, return, rejection, customer notification,
authority notification or corrective action.
12.2 Supplier shall cooperate fully with Purchaser, customers, logistics providers, laboratories, insurers and
competent authorities in relation to any investigation, containment, recall, withdrawal, return, rejection, corrective
action or regulatory response.
12.3 To the extent caused by Supplier's breach, defect, non-conformity, incorrect classification, documentation
failure or non-compliance, Supplier shall bear all reasonable costs of investigation, testing, containment, storage,
demurrage, replacement, return shipment, recall, customer communication, regulatory response, corrective
action, disposal, treatment and legal advice.
12.4 Purchaser may decide in its reasonable discretion whether to accept, reject, quarantine, return, dispose of,
treat, reprocess or otherwise handle affected Materials, taking into account legal, safety, environmental,
commercial and customer requirements.
Liability, Indemnity and Insurance
13.1 Supplier shall be liable without limitation for all losses, damages, costs and expenses arising from or in
connection with: (a) defective, non-conforming, contaminated, unlawfully sourced or unlawfully shipped Materials;
(b) breach of title, origin, sanctions, export control, customs, environmental, waste shipment or compliance
warranties; (c) third-party claims, regulatory investigations, seizures, fines, penalties, recalls, returns, rejections or
disposal orders; (d) fraud, wilful misconduct, gross negligence or intentional breach; (e) infringement of third-party
rights; (f) breach of confidentiality; and (g) acts or omissions of Supplier Personnel.
13.2 Purchaser may recover from Supplier all direct losses, replacement procurement costs, cover purchase
costs, price differences, transport costs, storage costs, demurrage, testing costs, inspection costs, sorting costs,
treatment costs, disposal costs, legal fees and customer claims arising from Supplier's breach.
13.3 Supplier shall indemnify, defend and hold harmless Purchaser, its Affiliates, officers, directors, employees,
customers and end users from and against all third-party claims, liabilities, losses, damages, fines, penalties,
costs and reasonable legal fees arising out of or in connection with the Deliverables or Supplier's performance,
except to the extent caused by Purchaser's wilful misconduct or gross negligence.
13.4 Supplier shall not be entitled to exclude or limit liability by reference to loss of profit, consequential loss,
indirect loss or similar categories where such loss arises from Supplier's breach of warranties, indemnities, title
obligations, compliance obligations, confidentiality obligations, intellectual property obligations or supply-chain
obligations under these Terms.
13.5 Purchaser shall notify Supplier of indemnified third-party claims within a reasonable time, allow Supplier to
participate in the defence where appropriate, and provide reasonable cooperation. Supplier shall not settle any
claim in a manner that imposes liability, admission, restriction or obligation on Purchaser without Purchaser's prior
written consent.
13.6 Supplier shall maintain insurance appropriate to its obligations and risk profile, including product liability
insurance, public liability insurance, employer's liability insurance, cargo insurance, environmental liability
insurance and, where services, testing, analysis, engineering, software or data processing are supplied,
professional indemnity and cyber liability insurance. Minimum coverage amounts shall be as stated in the
Purchase Order or otherwise reasonably required by Purchaser. Supplier shall provide certificates of insurance
upon request. Insurance shall not limit Supplier's liability.
Intellectual Property, Work Results and Tooling
14.1 Supplier hereby assigns to Purchaser, by way of present assignment of existing rights and future assignment
of future rights, all right, title and interest in and to the Work Results specifically created for Purchaser under the
Contract, including all intellectual property rights therein, to the fullest extent permitted by Applicable Laws.
14.2 To the extent any Work Results or rights therein cannot be assigned by law, Supplier grants Purchaser an
exclusive, perpetual, irrevocable, worldwide, fully paid-up, royalty-free, transferable and sublicensable licence to
use, reproduce, modify, adapt, further develop, distribute, manufacture, have manufactured, maintain and
otherwise exploit the Work Results for any purpose.
14.3 Supplier retains ownership of its pre-existing intellectual property ("Background IP"). To the extent
Background IP is embedded in or necessary to use, maintain, repair, reproduce, modify or exploit the Deliverables
or Work Results, Supplier grants Purchaser a non-exclusive, perpetual, irrevocable, worldwide, fully paid-up,
royalty-free, transferable and sublicensable licence to use such Background IP for those purposes, including for
interoperability, maintenance and the manufacture or procurement of spare and replacement parts.
14.4 Supplier shall execute and procure the execution of all documents and take all actions reasonably required
to perfect, record or evidence Purchaser's ownership or licence rights. Supplier shall ensure that its employees,
contractors and subcontractors validly assign or license all rights required for Supplier to comply with this Clause
14.
14.5 Supplier shall not incorporate open-source software, third-party materials or Background IP into the Work
Results unless disclosed to and approved by Purchaser in writing.
14.6 All tools, moulds, dies, models, samples, drawings, specifications, data, documents, software, equipment
and materials provided by Purchaser or paid for by Purchaser shall be Purchaser's property. Supplier shall mark them as Purchaser's property, keep them separate, maintain them in good condition, insure them at replacement
value and use them only for Purchaser's orders. Supplier shall return them upon request.
Set-off, Rights of Retention and Assignment
15.1 Supplier may exercise rights of set-off, retention or withholding only if its counterclaims are undisputed or
have been finally determined by a court or arbitral tribunal. This also applies to defences of non-performance,
except where mandatory law provides otherwise.
15.2 Supplier may not assign, transfer, pledge, factor, encumber or otherwise dispose of any contractual rights,
claims or receivables without Purchaser's prior written consent.
15.3 Purchaser may set off amounts owed by Purchaser to Supplier against amounts owed by Supplier to
Purchaser. To the extent permitted by Applicable Laws, Supplier agrees that Purchaser may also set off claims
assigned to Purchaser by any Purchaser Affiliate or claims owed by Supplier to any Purchaser Affiliate acting
through Purchaser as collection agent.
15.4 Purchaser may assign or transfer the Contract or any rights under it to an Affiliate, successor, purchaser of
assets or financing provider, provided that Supplier is not materially prejudiced in the performance of its
obligations.
Site Access, Safety and Security
16.1 When Supplier Personnel access Purchaser sites or third-party sites designated by Purchaser, Supplier shall
comply with Purchaser's site rules, safety and security policies, environmental requirements, confidentiality
obligations and Applicable Laws.
16.2 Purchaser may conduct reasonable access controls, identity checks, vehicle checks and baggage controls
by authorised personnel for safety, security, compliance or asset protection reasons. Personal searches require
prior consent and shall comply with applicable employment, privacy and data protection laws. Purchaser may
deny access to any person who refuses a lawful and reasonable control.
16.3 Supplier is responsible for all acts and omissions of Supplier Personnel on Purchaser sites or third-party
sites designated by Purchaser.
Confidentiality
17.1 All information, drawings, designs, plans, data, analyses, prices, customer information, supplier information,
trade flows, commercial terms, business secrets and other confidential information obtained in connection with a
Contract shall be kept confidential and may not be disclosed to third parties or used for purposes other than
performance of the Contract.
17.2 Confidentiality obligations survive for five (5) years after termination or expiry of the Contract. With respect to
trade secrets, obligations survive for as long as such information remains a trade secret. The parties acknowledge
that unauthorised disclosure may cause irreparable harm and that injunctive relief may be sought.
17.3 The confidentiality obligation does not apply to information that Supplier can prove was already lawfully
known to Supplier without confidentiality obligation, became publicly available without breach, was independently
developed without use of Purchaser's information, or must be disclosed by law. If disclosure is legally required,
Supplier shall, to the extent legally permitted, notify Purchaser in advance and disclose only the minimum required
information.
17.4 The existence of the Contract, the Purchase Order, the business relationship and resulting work processes
are also confidential. Documents provided by Purchaser shall be kept carefully, used only for contractual
purposes and returned or securely destroyed upon request or once no longer needed.
17.5 Software, data, analyses, tools, templates, configurations or parameterisations developed by Supplier or
Purchaser in connection with the Contract shall be treated as confidential and returned with all data carriers,
access credentials and documentation after completion of the work or upon request.
17.6 Supplier shall inform its employees, subcontractors and third parties of these confidentiality obligations and
shall ensure their compliance. Supplier remains liable for all damages arising from breaches of these obligations.
Third-Party Rights and IP Infringement Indemnity
18.1 Supplier warrants that the Deliverables and Work Results do not infringe third-party rights in any jurisdiction
where they are manufactured, sourced, processed, delivered, resold, used or exploited.
18.2 Supplier shall indemnify, defend and hold harmless Purchaser, its Affiliates, customers and end users from
all claims, losses, liabilities, costs and expenses, including reasonable attorneys' fees, arising from alleged or
actual infringement, unlawful sourcing, ownership disputes, title defects or third-party rights.
18.3 Purchaser may, at its option, require Supplier to: (a) procure the right to continue using, selling or exploiting
the Deliverables or Work Results; (b) modify or replace them so they are non-infringing without loss of
functionality, quality, value or performance; or (c) take back the affected Deliverables at Supplier's cost and refund
the price, without prejudice to further claims.
18.4 Purchaser's Affiliates, customers and end users may enforce the provisions of the Contract that expressly
confer a benefit on them, including Supplier's indemnity, confidentiality, compliance and intellectual property
obligations, subject to and in accordance with the Contracts (Rights of Third Parties) Ordinance (Cap. 623). The
parties may amend or terminate the Contract without the consent of any such third party.
18.5 This Clause 18 survives termination or expiry of the Contract.
Subcontractors, Carriers, Brokers and Upstream Suppliers
19.1 Supplier may subcontract material obligations only with Purchaser's prior written approval. Planned
subcontractors must be notified in sufficient time before conclusion of the Contract or commencement of the
relevant subcontracted work.
19.2 Supplier remains fully responsible for all acts, omissions, defaults and breaches of subcontractors, carriers,
brokers, agents and upstream suppliers as if they were Supplier's own acts, omissions, defaults and breaches.
19.3 Supplier shall ensure that approved subcontractors, carriers, brokers and upstream suppliers are bound by
written obligations no less protective of Purchaser than these Terms, including confidentiality, compliance, audit,
data protection, intellectual property, origin, chain-of-custody, waste shipment and business continuity obligations.
19.4 Supplier shall not change any critical subcontractor, carrier, broker, route, facility, source, origin or upstream
supplier in a manner that may affect quality, origin, classification, compliance, delivery, risk or price without
Purchaser's prior written approval.
Advertising Materials
20.1 References to the business relationship with Purchaser in advertising, publications, websites, case studies,
press releases, customer lists or marketing materials require Purchaser's prior express written consent.
20.2 Supplier shall not use Purchaser's name, trademarks, logos or trade names without Purchaser's prior
express written consent.
Termination and Step-in
21.1 Either party may terminate the Contract in whole or in part with immediate effect for good cause, including
material breach not remedied within ten (10) Business Days after written notice, insolvency events, persistent
delays, regulatory prohibition, illegal shipment, sanctions risk, serious compliance breach, title defect or quality
failure.
21.2 Purchaser may terminate the Contract or any Purchase Order for convenience, in whole or in part, by written
notice with thirty (30) days' notice. Supplier shall cease work, mitigate costs and follow Purchaser's reasonable
wind-down instructions. Purchaser shall pay for conforming Deliverables properly supplied up to termination and
approved non-cancellable costs expressly incurred for Purchaser's order, but Supplier is not entitled to anticipated
profits, loss of business, consequential damages or termination charges unless expressly agreed in writing.
21.3 In case of material default endangering timely delivery, quality, safety, compliance, legality, title,
documentation or continuity of supply, Purchaser may, after written notice and lapse of a reasonable cure period,
perform itself or engage third parties to perform Supplier's obligations at Supplier's cost.
21.4 For the purpose of Clause 21.3, Supplier grants Purchaser a temporary, non-exclusive, royalty-free licence
to use Supplier's materials, documentation, tools, access rights and information strictly to the extent necessary to
mitigate the default, secure supply, protect customers or comply with Applicable Laws.
21.5 Upon Purchaser's request, Supplier shall assign to Purchaser, or procure assignment of, critical subcontracts
related to the Deliverables to ensure continuity of supply. Supplier shall ensure that critical subcontracts permit
such assignment or step-in where reasonably required by Purchaser.
21.6 Termination does not affect rights, remedies and obligations accrued before termination or clauses intended
to survive, including confidentiality, compliance, data protection, intellectual property, indemnity, liability,
governing law, jurisdiction, records and audit obligations.
Place of Performance, Jurisdiction and Governing Law
22.1 The place of performance for all contractual obligations is the respective delivery address indicated by
Purchaser, unless the Purchase Order provides otherwise.
22.2 The Contract shall be governed by the laws of Hong Kong, excluding its conflict of laws rules and excluding
the United Nations Convention on Contracts for the International Sale of Goods (CISG).
22.3 To the extent permitted by law, the courts of Hong Kong shall have exclusive jurisdiction for any dispute
arising out of or in connection with the Contract. Supplier shall bring proceedings only before the courts of Hong
Kong.
22.4 Purchaser may, at its sole option, bring proceedings against Supplier before the courts of Hong Kong, the
courts of Supplier's place of incorporation or registered office, the courts of the place where Supplier's assets are
located, or any court competent to grant interim, protective, injunctive or enforcement measures.
22.5 Nothing in this Clause prevents Purchaser from seeking interim, protective, injunctive or enforcement
measures in any competent jurisdiction.
Compliance, Anti-Bribery and Supply Chain Due Diligence
23.1 Supplier shall comply with all Applicable Laws relating to anti-bribery, anti-corruption, human rights, labour,
health and safety, environmental protection, product compliance, forced labour, modern slavery, conflict minerals,
responsible sourcing and supply-chain due diligence, to the extent applicable to Supplier, the Deliverables, the
destination market or the performance of the Contract.
23.2 Supplier shall comply with Purchaser's Supplier Code of Conduct and recognised international standards on
human rights, labour, environment and anti-corruption to the extent applicable to Supplier's role, size, risk profile
and supply chain.
23.3 Supplier shall not offer, promise, give, request or accept any bribe, kickback, facilitation payment, improper
advantage or anything of value intended to influence a decision or obtain an improper benefit in connection with
the Contract.
23.4 Where the Materials include or may include tin, tantalum, tungsten, gold, cobalt, lithium, nickel, natural
graphite, rare earths, strategic raw materials, critical raw materials or any other materials subject to supply-chain
due diligence requirements, Supplier shall maintain and provide upon request appropriate due diligence records,
chain-of-custody documentation, country-of-origin information, smelter/refiner information, risk assessments, audit
reports and corrective-action records.
23.5 Supplier shall not supply Materials connected with armed conflict, forced labour, child labour, human
trafficking, illegal mining, illegal waste shipment, serious environmental harm, corruption, sanctioned parties or
other severe adverse impacts.
23.6 Supplier shall maintain risk-based compliance procedures appropriate to its size, role and risk profile,
including due diligence, training, books and records, reporting and corrective-action processes. Supplier shall
implement and publicise a confidential reporting channel where appropriate to Supplier's risk profile and
Applicable Laws.
23.7 Upon reasonable request, Supplier shall provide information and evidence required for Purchaser to verify
compliance with Applicable Laws and Purchaser's Supplier Code of Conduct. Supplier shall permit reasonable audits, including site visits, by Purchaser or third parties mandated by Purchaser and shall promptly remedy
findings.
23.8 Purchaser may reject Materials, suspend payment, suspend performance, terminate the affected Contract
and recover all losses if Supplier breaches this Clause 23 or fails to provide satisfactory evidence of compliance.
Export Controls, Sanctions and Excluded Territory
24.1 The parties do not intend the Materials to be supplied, shipped, resold, processed, incorporated, used or
otherwise made available in or for the Excluded Territory unless Purchaser gives prior written consent.
24.2 Supplier shall not supply Materials that require shipment to, from or through the Excluded Territory or that
require U.S. import formalities, U.S. customs clearance or U.S. destination compliance, unless expressly agreed
by Purchaser in writing.
24.3 Supplier represents and warrants that it, its Affiliates, subcontractors, carriers, brokers, upstream suppliers
and relevant personnel comply with all applicable sanctions, export control, customs, import, anti-boycott and
trade compliance laws, including those of Hong Kong, the People's Republic of China, the European Union, the
United Kingdom and any country of origin, transit or destination.
24.4 U.S. export control or sanctions laws shall apply only to the extent a U.S. nexus exists, including U.S.-origin
items, items subject to the U.S. Export Administration Regulations, U.S. persons, U.S. dollar clearing, U.S.
technology, U.S. software or other legally relevant U.S. connections. Supplier shall notify Purchaser before
acceptance of the Purchase Order if any Deliverables, documents, technology, software, supplier, subcontractor,
vessel, payment route, origin, transit route, destination, end-use or end-user may create U.S. nexus or any
licence, authorisation, restriction or prohibition under Applicable Laws.
24.5 Supplier shall provide Purchaser with all export control classifications, customs tariff classifications, country-
of-origin information, licence requirements, end-use restrictions and sanctions-relevant information applicable to
the Deliverables.
24.6 Supplier shall not supply any Deliverables involving restricted parties, sanctioned parties, prohibited
destinations, prohibited end uses, military end uses, diversion risks, restricted vessels, shell entities or entities
owned or controlled by sanctioned or restricted persons.
24.7 Supplier shall notify Purchaser without undue delay of any change in classification, licence status, sanctions
status, ownership or control, end-use restriction, origin, transit route, destination, vessel, payment route or other
trade compliance matter affecting the Deliverables or Supplier's performance.
24.8 Purchaser may suspend performance, reject Deliverables, withhold payment or terminate the affected
Contract if Purchaser reasonably determines that continued performance may create sanctions, export control,
customs, anti-boycott or trade compliance risk.